Job Title: Pre-submissions Team Lead
Department: Finance
Job Type: Permanent
Hours: 39 per week
Job Purpose
As a key member of the Finance Team, the Pre-Submissions Team Lead will work with the wider
Finance Operations function to ensure the timely and accurate collation of both financial and clinical
documentation to support with the claims process. The position will require frequent interaction with
patient data, consultants, medical secretaries, clinical staff, and other key stakeholders. The
position requires a participatory approach to the development of services and structures, embracing
continuous quality improvement and the management of changes necessary to achieve
organisational objectives.
As a key member of the finance team, the role holder will demonstrate professional expertise and a
collaborative approach to facilitate effective communication with colleagues in the team/hospital.
The position requires a participatory approach to the development of services and structures,
embracing continuous quality improvement and the management of changes necessary to achieve
organisational objectives.
Job Background/Context
The Blackrock Health Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities. The Finance function has responsibility for the provision of financial management and reporting across all clinical and non-clinical areas of the hospital and is important in making a significant contribution, developing and maintaining best practice in management and financial accounting.
Key Responsibilitie
* Sourcing and collating the required clinical documentation for our end-to-end claims process to support with accurate claims submissions and follow-up queries to ensure payment is received for services provided by the hospital
* Working with the Billing, Claims, and Accounts Receivables Teams to ensure all documentation is delivered in a timely manner
* Highlight and correct potential gaps in the existing workflows to minimise the lead time between the point of discharge and receipt of payment
* Highlight/identify any potential gaps in pricing with regards to contracts
* Responsible for developing key relationships with relevant staff e.g. Medical Records, Ward
* Clerks to ensure all relevant billing paperwork is provided in a timely manner to assist with order-to-cash processes
* Responsible for the achieving financial KPI's and ensuring the needs of the Department are met
* Other relevant tasks as identified/ allocated by the Head of Finance Operations and assigned individuals
* Promote a patient centred culture of openness and responsiveness to positive and constructive patient feedback and ensuring patient dignity, respect and choice is maintained in their care.
People Management
* Provide leadership, guidance and direction to the Team.
* Promote an environment that is conducive to the development of best practice, enhances staff retention and promotes good industrial relations.
* Maintain a high level of staff morale, promoting good communication, team spirit and job satisfaction among members of the multidisciplinary team.
* When appropriate engage in the recruitment and selection of staff for the service.
* Ensure that all new staff in the Department receive an adequate orientation and induction programme, have a clear understanding of their duties, responsibilities and standards of performance at all times.
* Assist in providing a roster that ensures resources are deployed effectively and efficiently to cope with fluctuations in workload, case complexity, adequate skills mix, planned activity or staff absence difficulties.
* Comply with all HR system and policy requirements including recording of relevant data.
* Contribute to the formal mechanism for communication among the team.
* Update and manage the HR TMS system.
* Monitor and deal with sick leave/ return to work interviews/ liaise with Occupational Health department.
Essential Criteria
* 5 years working in a healthcare setting
* Experience of managing people
* Working in a team environment
* Experience in dealing with patients/customers
Skills/Competencies
* Self -starter
* High attention to detail
* Ability to analyse high volumes of information
* MS Excel and MS Word
* Relationship building with internal and external personnel
* Team player with the ability to work on own initiative
* Able to prioritise and multi-task
* Process Based Approach
* Ability to work to deadlines
* Delivery of projects as required
Please Note:
Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received.
Blackrock Health Hermitage Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.
Blackrock Health Hermitage Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at
It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position.