Overview
Accounts Payable Administrator (9 Month Contract) – Maternity Cover
Location: Long Mile Road, Dublin 12. The Accounts Payable (AP) Assistant is responsible for the day-to-day, efficient and effective activities of the accounts payable function in a high-volume, dynamic environment, covering Calor's suppliers island-wide. The successful candidate will ensure all supplier invoices are processed timely, supplier accounts are reconciled, and payments are issued, while contributing to continuous improvements within the team.
Responsibilities
* Processing invoices and credit notes; invoice review and approvals
* Processing payments, including multi-currency payments
* Handling supplier queries
* Adherence to procedures and processes to achieve improved AP practice
* Performing the AP monthly close and preparing monthly creditor accrual listings
* Reconciliation of balance sheet accounts
* Investigation and correction of rejected payments
* Supplier reconciliations
* Processing intercompany charges
* Sub-contractor tax returns
* Data management & vendor account maintenance
* Credit card reconciliations
* Preparation of month-end reports
* Provide support to other finance departments
* Ad hoc duties as delegated by the Supervisor
* Prioritize health and safety and log Health and Safety conversations when appropriate
* Deliver customer experience by upholding Calor values: accountability, seamless service, and curiosity
* Contribute to the company's control regime by preventing duplicate invoices and potential frauds; work with Procurement and suppliers to optimise processes
* Support scheduled pay runs and minimise ad-hoc, urgent payments
* Support standardisation and improvement of processes, procedures, controls, and systems, including automation where there is a business case
Requirements
* A minimum of 3 years’ experience in Accounts Payable within a high-volume, dynamic environment
* General knowledge of accounting practices including processing invoices, journal entries, reconciliations, and analysis
* Knowledge of purchasing and accounts payable principles, practices, regulations, and procedures
* Hands-on proficiency with Navision ERP and ability to enhance PTP systems
* Experience and understanding of the PTP process
* Experience using online banking for payment runs, including foreign currency transactions; preferably with knowledge of sweeping
* Excellent computer skills (Word, Excel)
* Ability to work in a team and on own initiative
* Excellent interpersonal and communication skills (written and verbal)
* High attention to detail
* Customer-first mindset and empathy in addressing concerns
* Experience in a multi-company/group environment is advantageous
Benefits
* Annual leave entitlement starts at 22 days plus 2 additional company days
* Subsidised canteen facilities, pension scheme, maternity benefit, income protection and life assurance
* Employee Assistance Programme (EAP) and Cycle to Works scheme
* Professional development opportunities; 1 paid day off annually for volunteering
* Free car parking at all locations, including EV charging
Why Join Calor
Calor is a purpose-driven organisation delivering cleaner, more efficient energy solutions across Ireland. We are a leading supplier of LPG and BioLPG, actively driving the energy transition across the island of Ireland. Our culture is built on core values: Integrity, Trust, Curiosity, Inclusivity, and Passion.
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