The Project Coordinator supports the Projects Manager in planning, coordinating, and executing joinery and fitout projects from inception to completion. This role ensures all project activities are delivered on time, within budget, and to the required quality standards, coordinating between the design, production, purchasing, and site teams.
Key Responsibilities
* Generate detailed shop drawings using AutoCAD, ensuring all material specifications, dimensions, and finishes are accurately captured. Coordinate with clients and/or the design team to obtain approval for production.
* Coordinate the project in collaboration with the design team, purchasing manager, production manager, and fitters to maintain workflow efficiency and meet project deadlines.
* Track project progress and report updates to the Projects Manager.
* Generate a full bill of materials, ensuring specified items match the client’s requirements.
* Liaise with the Purchasing Manager to guarantee that all materials are purchased within required timeframes. Identify items with extended lead times and recommend suitable alternatives to prevent delays.
* Liaise with the Production Manager to ensure materials, and equipment, are delivered to site in line with project timelines.
* Liaise with site fitters and subcontractors to ensure clear communication and understanding of project requirements.
* Assist in managing site handover, ensuring all snagging issues are identified, tracked, and resolved prior to completion.
* Assist the Projects Manager in monitoring project budgets and variations, notify the client of any additional costs (extra overs) in a timely manner, and ensure variable costs are accurately recorded prior to invoicing.
* Assist the Estimating Team by tracking and quoting variations that may occur, particularly on fitout projects, as required.
Qualifications
* Diploma or Bachelors degree or equivalent experience
* 25 years experience in a joinery, fitout, or construction related industry
* Experience in generating joinery shop drawings, material schedules, and cutting lists
* Proficiency in MS Office and AutoCAD are essential
* Knowledge of joinery materials, finishes, and production methods
Key Competencies
* Strong organizational and multitasking skills
* Excellent communication and relationship management skills
* Attention to detail and accuracy
* Proactive and able to work under pressure
* Team-oriented with a problem-solving mindset
Working Conditions
* Full-time, primarily office based, but will require traveling to site visits and meetings on a regular basis.
Benefits
* An opportunity to work with a leading international specialist fit-out company.
* Work with some of the best professionals in the industry, gaining hands-on experience with complex, high-profile projects.
* Be part of a strong culture of teamwork, respect, and collaboration, making daily work more enjoyable and productive.
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