We are seeking a highly organised and proactive Personal Assistant and Office Support professional to provide dedicated support to a CEO within a regulated professional services / asset management environment, while also contributing to the smooth daily operation of a growing Dublin based office.
Key Responsibilities
PA to the CEO
Proactively manage the CEO's diary, scheduling and prioritising meetings
Prepare meetings, including IT setup, rooms, catering, and logistics
Collate and prepare briefing packs and supporting documentation
Coordinate complex domestic and international travel, including visas and itineraries
Prepare and submit expense reports for the CEO and Executive team
Manage correspondence, calls, post, and information flow
Handle confidential matters with the highest degree of discretion
Liaise with external stakeholders and professional counterparties
Maintain executive memberships, subscriptions, and registrations
Events, Travel & Promotional Activity
Organise corporate events, presentations, and company gifts
Manage group and promotional travel, including Hotel sourcing and rate negotiation, Coordination with international stakeholders, Booking transport and accommodation, Preparing detailed itineraries and acting as group coordinator where required
Office & Shared Support Responsibilities
Provide general office support as part of a wider support team
Coordinate office supplies, suppliers, and facilities
Prepare internal and external communications, reports, and presentations
Organise company wide travel, visas, and accommodation as required
Coordinate documentation for signature and internal approval
Take meeting minutes and prepare follow-up actions
Draft and maintain internal processes and procedures
Act as Health & Safety Coordinator
Liaise with building management and service providers
Requirements
Proven
experience
as a Personal Assistant, Executive Assistant, or in a comparable senior administrative role
Proven experience managing complex diaries and travel arrangements
Excellent working knowledge of Microsoft Office
Strong organisational and time management skills
Excellent written and verbal communication abilities
High levels of discretion, professionalism, and integrity
Strong problem solving skills and sound judgement
Experience in a funds, investment management, or regulated environment is an advantage, but not essential
What's on Offer
Competitive Salary
Clear career development opportunities
Supportive, professional team environment
Hybrid working model (3 days office / 2 days remote)
25 days annual leave
Comprehensive healthcare and dental cover
Bonuses, Memberships etc.
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