Location: KildareJob type: PermanentOverview Of RoleThe Executive Assistant will work closely with the General Manager, Director of Nursing and wider hospital management team, the successful candidate will play a key role in ensuring the smooth running of hospital operations supporting these key roles. The position combines traditional PA duties with project support, quality support and the full ownership of consultant files and records.Main DutiesPrimary Duties and Responsibilities:Maintenance of Consultant files, practice privileges, annual/tri-annual reviews, consultant mandatory training.Maintenance of hospital policies/procedures for accreditation and audits.Minute taking at meetings e.g. H&S, TUG, EUG.Administrative support for accreditation and audits - CHKS, JAG, HIQA, HSA.Preparation for HER implementation.General administration required by the General Manager / Director of Nursing.Oversee T&A system for direct reports of General Manager / Director of Nursing.Assistant with invoicing, posting to SAP.Assist with agency bookings as required.Assist with the tracking of agency workers.General admin tasks, ordering food/flowers/gifts. Booking meetings rooms and hotels where required.Manage calendars, appointments and travel arrangements.Prepare reports, presentations and meeting materials.Coordinate events, meetings and logistics.To ensure that all matters of importance are brought to the immediate attention of the General Manager / Director of Nursing.To exercise discretion and maintain confidentiality at all times.Health And SafetyTo uphold UPMC Kildare Hospital's policy requirements in relation to Fire, Infection Control, Radiation Safety and Health and Safety at work regulations and to attend updates.Identify potential risks for all staff, patients and visitors and adhere to relevant incident reporting procedures.To observe a general duty of care for the health, safety and well-being of self, work colleagues, visitors and patients within the hospital, in addition to any specific risk management associated with this post.Quality & AuditParticipate as required in audit and research activity within the field, promoting a positive attitude towards the implementation of evidence- based practice.Undertake research/ audit as necessary, critically analyse and provide written reports of the same.Participate in local audits in preparation for annual accreditation.Work closely with the Quality and Patient Safety team, ensuring the department is meeting accreditation standards at all times.Qualifications & ExperienceEligible Criteria:The Post holder must hold the following to fulfil the requirements of this post:5+ years of general administration experience.Strong attention to detail.Strong organisation skills.Have excellent interpersonal skills and the ability to communicate effectively with management, consultants, staff, patients, public and outside agencies.Ability to work as part of team and own initiative.Time management skills.Strong IT Skills.DesirableExperience in a hospital setting5+ years' experience working within a healthcare environmentThis jobdescription is intended to be an outline of the areas of responsibility. As theUPMC Kildare Hospital and the post holder develop, this job description may besubject to review in light of the changing needs of the Hospital.EqualOpportunity Statement And BenefitsUPMC is an equal opportunity celebrate diversity and are committed to creating an inclusive environmentfor all employees.At UPMC we provide a total rewards programthat is not only market competitive, but fair and provides growth opportunitiesfor all our colleagues.Compensation- Competitive pay for the work employees do - base pay, performance related payand premium pay where applicable.Benefits-Fully paid maternity and paternity leave for new parents. Competitive PensionPlan, company funded Death in Service Benefit x 3 times. Critical Illness coverfor all employees up to the age of 66.Performance and Recognition- Rewards for performance that supports the goals and mission ofUPMC through our annual ACES programme.Work-Life Balance- Enhanced annual leave up to a maximum of 27 days. Flexibleworking opportunities to support you to work around external familycommitments.Developmentand Career Opportunities- Opportunities for each employee to reachtheir career goals through continued learning and/or advancement.AboutUPMCUPMC is a renowned multinational academic medicalcentre committed to delivering people-focused care that's close to in Pittsburgh and affiliated with the University of PittsburghSchools of the Health Sciences, UPMC shapes the future of health throughclinical and technological innovation, research and expands its expertise globally, bringing world-class care acrosscontinents through its UPMC International division - an owned and operatednetwork of hospitals and ambulatory care centres in Italy, Ireland andCroatia. UPMC International brings new access to the signature specialtyservices of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others tomore people in more places around the world.In Ireland UPMC has provided high-quality healthcare in the South East since2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital inWaterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital inClane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available atthe UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapylocations in Waterford and Cork, UPMC The 4th Practice in Mallow, and acrossUPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, andMayo. UPMC has also established a nationwide Concussion Network. UPMC'sGlobal Technology Operation Centre is based in Kilkenny.To be considered for this role you will be redirected to and must complete the application process on our careers page.To start the process, click the Apply button below to Login/Register.