Job Title: National Administrator
Location: Clonmel (on site)
Contract: Permanent Full Time
Salary: €31,000
Who we are: MOVE Ireland (Men Overcoming Violence) is a national voluntary organisation working in the area of domestic violence. The organisation supports the safety and wellbeing of women and their children who are experiencing violence / abuse in their intimate relationships. The Choices programme is a group work intervention programme for men who perpetrate this violence and want to change their behaviour. Full details of our service can be found at
Job Description: The role involves providing comprehensive support to the CEO, managing administrative and HR functions, coordinating events, and handling communication with stakeholders. The position also includes supporting governance activities, maintaining records, and representing MOVE Ireland at events, all while ensuring smooth operational and organisational functions.
Main Duties and Responsibilities:
* Provide operational support and executive assistance to the CEO, including managing calendars, meetings, bookings, training sessions, travel arrangements, and the preparation of the Annual Report.
* Provide Human Resources support, including managing employment contracts, HR portal administration, policy creation, issuance, and record-keeping on the database. Ensure all relevant certificates are up-to-date and properly filed.
* Assist in the recruitment and selection process, including supporting induction and probationary periods for new staff.
* Handle all incoming queries via phone and email, including public and professional inquiries related to MOVE Ireland and its services. Forward or escalate queries as appropriate.
* Collaborate with the IT department to issue IT equipment and maintain the asset register.
* Provide administrative support to the Board of Management and Company Secretary as required.
* Support administrative tasks related to the CRM system (Salesforce).
* Perform Garda Liaison Person duties for the organisation.
* Plan and coordinate events such as training sessions, the annual conference, and other special events, working closely with the Development Officer.
* Represent MOVE Ireland at various events as required.
* Perform other duties as assigned from time to time.
The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.
Person Specification:
Essential:
* 2 years' experience in a similar role with flexibility, reliability, and particular initiative to meet deadlines.
* Systems focused with an eye on continued process improvement and process efficiencies necessary for growth.
* Demonstrated relationship management skills and experience in working in a supportive manner.
* Excellent oral and written communication skills and the ability to communicate and work with a range of professionals from broad backgrounds.
* Excellent attention to detail, organisational, administrative and time management skills.
* Excellent IT Skills including Microsoft advanced SharePoint, Teams', Excel, Word, and PowerPoint.
* A basic understanding of the GDPR and its application to the work of MOVE Ireland.
* Full clean drivers' licence and access to a car.
Desirable:
* Experience of using Salesforce or similar CRM.
* Experience using DocuSign.
Job Type: Full-time
Pay: €31,000.00 per year
Benefits:
* Company events
* Free or subsidised travel
* On-site parking
Licence/Certification:
* Driving Licence (required)
Work Location: In person