Office Administrator - Roles & Responsibilities Position Overview: The Office Administrator is responsible for overseeing daily office operations, ensuring efficient functioning of administrative tasks, supporting the management team, and providing essential services to employees and visitors.
This role requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic office environment.
Key Responsibilities: Office Management: Ensure the office is well-organized, clean, and maintained.
Manage office supplies, inventory, and place orders for necessary materials.
Coordinate with service providers and contractors for maintenance and office repairs.
Oversee office equipment and ensure all systems are operational.
Administrative Support: Provide general administrative support to management and staff as needed.
Prepare and organize documents, reports, presentations, and correspondence.
Handle scheduling and calendar management for team meetings and appointments.
Assist in organizing company events, meetings, and conferences.
Communication: Answer, screen, and direct incoming phone calls, emails, and other correspondence.
Serve as a point of contact for employees, clients, and external vendors.
Greet visitors and ensure they are properly directed to the appropriate person or department.
Maintain a high standard of customer service for both internal and external stakeholders.
Document Management: Organize and maintain files, records, and documents, both electronic and physical.
Ensure that documents are filed according to the company's filing system and ensure confidentiality.
Assist with document scanning, filing, and archiving as required.
Meeting and Travel Coordination: Schedule meetings and coordinate logistics, including room bookings, equipment setup, and catering if required.
Arrange domestic and international travel bookings, including flights, accommodations, and transportation.
Miscellaneous: Handle special projects and tasks as assigned by senior management.
Stay up-to-date with office technologies and software tools to improve efficiency.
Proactively identify areas for process improvements and suggest solutions.
Skills & Qualifications: Proven experience in office administration or related field.
Strong organizational and multitasking skills.
Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other office management tools.
Excellent communication skills (both verbal and written).
Strong attention to detail and ability to handle confidential information.
Ability to work independently and as part of a team.
Problem-solving skills and the ability to remain calm under pressure.
Job Types: Full-time, Permanent Benefits: Bike to work scheme Company pension Employee assistance program Flexitime Gym membership On-site parking Sick pay Wellness program Work Location: In person