Communications executive

Role Title: Executive Office Administrator - CommunicationsGrade: N/AReports to: Strategic Communications ManagerDivision / Department: Executive OfficeRole Purpose: The Chief Executive Office works across all divisions connecting, co‑ordinating and integrating strategic business objectives and cross‑divisional initiatives; most notable being the integrated strategy for sustainability and climate action. Part of the Executive Team, the Chief Executive Office provides direct support and assistance to the Chief Executive in all areas including communications, stakeholder and relationship management, collaboration, influence and engagement. The Executive Office Administrator will support the EO Team.Key Areas of Responsibility: Working closely with the Strategic Communications Manager, the main responsibilities of the role will include:Internal CommunicationsManagement of cross‑divisional “Information, Events and Awareness Calendar”Scheduling, co‑ordinating and producing monthly all‑staff webinars (and other events as required), including preparation of contentScheduling and co‑ordinating of content for Quarterly CEO NewsletterDevelopment, implementation and monitoring of IC activities initiatives, liaising with Divisions and Departments in the development of contentUpdating content on the Intranet and ensuring co‑ordination of materials across internal and external platforms (e.g., TV Screens, LinkedIn, Website)Management of Internal Comms mailbox, responding to queries etc.Administrative and communications support for Blended WorkingPreparation and delivery of updates, reports and presentations on initiativesTracking, measuring and reporting of internal communications activitiesDigital CommunicationsScheduling, co‑ordinating and producing LinkedIn content and associated analytics and reportingSupporting website updatesEvents & ConferencesLiaising with external organisations to co‑ordinate participation in conferences, events etc.Preparing materials for conferences and events (e.g. presentations, briefing notes, branding etc.)AdministrationDevelopment of Executive Office processes and proceduresAssisting with the procurement of supports and services related to Executive Office activitiesEssential Requirements:A minimum of two years' relevant and satisfactory experience of working in a busy office environment.Excellent verbal and written communication skillsIntermediate to advanced level MS Office experience – particularly Word, Excel, PowerPoint and Outlook. Working experience of MS Teams and/or similar shared platforms is required plus a proven aptitude to pick up other software quicklyHighly organised, with strong attention to detail and good numerical and analytical skillsExperience of working with diverse teamsExperience of undertaking and effectively managing a significant workload, including the management of concurrent departmental projectsAbility to work on own initiative, with strong multitasking capabilitiesAbility to work to tight deadlines and prioritise tasks effectivelyDemonstrate a good understanding of, or the ability to quickly learn, the public sector working environmentFluency in the English language, both written and oral
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