Our Client, a leading Irish commercial law firm with a large and well-established Dublin office, currently has a vacancy for an Archiving & Purchasing Assistant to join their Business Services team.
If you are looking to join a structured, professional environment where you can play a key role in operational support, this is an excellent opportunity.
Salary:€32k Benefits: Annual Reviews, Pension, Travel Tax Saver, Income protection, Life cover, Wellness Programme.
Total Package:to €38k This is a dual-function role supporting both archiving and procurement activities across the firm.
The successful candidate will assist in the management of physical and electronic records, with a particular focus on Title Deeds, while also supporting purchasing requirements and vendor coordination.
The role requires a high level of organisation, attention to detail and the ability to manage time-sensitive tasks in a compliant and structured environment.
In this role, you will: Manage and maintain the firms Title Deeds tracking system, ensuring all records are accurate and up to date Monitor the movement, storage and return of Title Deeds, maintaining full control and auditability Investigate and resolve any discrepancies relating to deeds, escalating where required Maintain detailed audit trails and provide reporting to senior management Liaise with external storage providers and manage off-site records, ensuring accuracy at all times Coordinate collections, retrievals and transfers of archived materials Support procurement activities across the firm, working with suppliers and key vendors Handle all incoming post and DX deliveries, ensuring timely receipt and internal distribution Coordinate courier services for urgent or specialised deliveries Provide support to internal teams including Marketing, IT, Finance and HR on operational and purchasing requirements Assist with invoice processing, supplier reconciliations and resolving billing queries Support general administrative and onboarding activities across the business The ideal candidate: Has strong organisational skills with the ability to manage multiple tasks and priorities Demonstrates excellent attention to detail, particularly when handling sensitive documentation Is reliable and able to commit to early morning responsibilities, including pre-8:00 am post handling (essential) Has strong written and verbal communication skills Is proficient in Microsoft Office, particularly Word and Excel, and comfortable using tracking systems or databases Maintains a high level of professionalism and discretion at all times Is proactive, flexible and works well within a team environment Ideally has experience in a legal archive, records management or similar role (advantageous but not essential) If this role sounds like you, send your CV today Speak to the Experts with the Direct Link to the Best Business Support jobs in Ireland.
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