You will be responsible for supporting the FM in the dayWant to apply Read all the information about this position below, then hit the apply button.
to day operational activities on a client site.
You will integrate
seamlessly with the client Facilities Management Team while still
adhering to The Instant Groups values and keeping an eye on the
commercial aspects of the contract.
Within the role you will have a good understanding of
client requirements and services delivered on site.You will
support The Instant Group in ensuring that services are delivered
to time and budget.Key
Responsibilities
Support the
Facilities Manager in both hard and soft services delivery on site
including managing outsourced service
providers.
Deal with facilities requests, with the ability to
prioritise both planned, preventative and reactive maintenance and
ensure the smooth operation of the building and its'
services.
Conduct regular building walk rounds and audits,
identifying any areas that require maintenance or repair and liaise
with the Facilities Manager to arrange to have the works
completed.
For all maintenance repairs, you will be required to
follow the process of obtaining quotes to raising Purchase Orders
and arranging for the works to be completed ensuring that all
relevant PTW and RAMS are in place.
Responsible for managing contractors
whilst on site and ensuring they have the relevant certification to
complete their tasks
Maintain an accurate record of PO's raised from
approval stage through to completion of works and Goods
Receipting
Support the Facilities Manager and client to ensure
that all Health and Safety requirements are met and carried out in
a safe and timely manner and in accordance with statutory and
company processes.
Support the Facilities Manager and client to ensure
that all Security Risk and Compliance requirements are followed,
any escalations dealt with in a timely
manner.
Maintain a good relationship with the building Landlord
and their representative as necessary and be responsible for
procurement of small items / services Build and maintain relationships with
the client on site.
Support the Facilities Manager ensuring that the site
is staffed in all areas (soft
services)
Support the Facilities Manager ensuring that all audits
and daily checks are carried out and that the site runs smoothly
and to the agreed service level agreements in
place.
Ensure that all Health and Safety related documentation
are up to date.
Ensure that all maintenance records are up to
date
Greet and/or host visitors to
site
Develop a close working relationship with other "back
office" departments on site ensuring a smooth running of the
business.
Prepare and present routine reports and correspondence
to internal departments and larger groups of employees, ensuring
clear communication of relevant
information
You may be required to participate in small to medium
project works
Skills, Experience &
Qualifications
Minimum of 2 - 3
years' experience in a similar role Good working knowledge of H&S in
the workplace
As
a direct point of contact with the client you should be able to
build and maintain relationships, acting in a pro-active and
professional manner with the ability to solve problems and think on
your feet.
Personable and be confident with administration tasks
and have experience in Microsoft Office
packages.
Proven ability to work
unsupervised.
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Flexible as limited out of hours working may be
required.
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