Purchasing Operations Specialist
We are seeking a highly organized and detail-oriented Purchasing Operations Specialist to join our team.
* Collaborate with the Procurement Department to ensure seamless operational processes.
* Manage purchase orders through ERP systems, ensuring accurate tracking and timely completion.
* Prepare comprehensive spend reports, providing actionable insights for informed decision-making.
* Maintain precise data records, identifying areas for process improvement and implementing corrective actions as necessary.
The ideal candidate will be proactive, adaptable, and thrive in a fast-paced environment.
Main Responsibilities:
• Provide administrative support to the Procurement Department, focusing on efficient operations and effective communication.
• Develop and maintain purchase order templates, ensuring compliance with established procedures.
• Coordinate travel arrangements and handle hotel bookings for team members as required.
• Prepare and compile accurate monthly spend reports, highlighting key trends and areas for improvement.
• Enter Proof of Delivery details into the ERP system, maintaining up-to-date records and ensuring data accuracy.
• Identify and resolve discrepancies, escalating issues to management when necessary.
• Monitor vendor performance, reporting underperformance and implementing corrective action plans.
• Take full responsibility for assigned tasks, ensuring timely and accurate completion.
• Demonstrate professionalism and maintain a high level of attention to detail in all deliverables and interactions.
• Set up new vendor accounts in compliance with established procedures.
Requirements:
• Skilled in Microsoft Office Suite with intermediate proficiency in Excel, including advanced formulas and data analysis techniques.
• Experienced in using ERP systems for purchase order processing, data entry, and report generation, with a focus on efficiency and accuracy.
• Capable of accurately producing, analyzing, and validating reports with efficiency, providing actionable insights for informed decision-making.
• Strong verbal and written communication abilities, focused on clear, timely, and effective issue resolution.
• Ability to resolve discrepancies and escalate issues when necessary, demonstrating proactive problem-solving skills.