We are currently recruiting for an Administrator to join a busy Contracting Services Team based in Omagh. This role will provide essential administrative support in the development, monitoring, and management of contracts across a range of health and social care services.
Location: Omagh
Pay Rate: £12.75 per hour
Hours: Monday – Friday
Main Duties and Responsibilities
Support the Contracting Services Team in the development, production, and maintenance of contracts for services including Residential and Nursing Homes, Domiciliary Care, Daycare, and wider health and social care provisions
Assist with the planned roll-forward and renewal of contracts with external organisations
Support directorates in reviewing and updating contracts in line with current legislation and standards
Assist in developing and maintaining contract monitoring systems to ensure service activity and financial targets are met
Maintain and update monitoring spreadsheets including monthly and quarterly returns, incidents, complaints, and occupancy reports
Update and maintain contract monitoring databases and contract directoriesAdministrative Duties
Provide full administrative support using Microsoft Office and other systems
Manage diaries, appointments, and schedules
Prepare and format correspondence, reports, and documentation
Maintain accurate filing systems and databases
Manage incoming and outgoing communications including emails and telephone enquiries
Handle office duties such as post, photocopying, and document preparation
Maintain office supplies and resourcesMeetings and Events
Organise and support meetings, training sessions, workshops, and conferences
Book venues, equipment, and coordinate logistics
Prepare agendas and meeting documentation
Take, type, and distribute accurate meeting minutes
Monitor and follow up on actions arising from meetingsAdditional Responsibilities
Build and maintain effective communication links with internal and external stakeholders
Contribute to the development of departmental templates and protocols
Assist in the production of Quality Assurance Reports
Provide administrative support in the tendering process for new servicesEssential Criteria
5 GCSEs (or equivalent), including English and Maths
AND
At least 1 year’s experience in an administrative or clerical role
OR
A minimum of 3 years’ experience in an administrative or clerical environment
If you are interested please send your CV via the link