We are recruiting for our lovely Nursing Home in Castlebellingham, Co. Louth The role will include Reception duties, as well as Finance and HR Administration duties to work with the management team to ensure an effective administrative service is provided to the Home. Outlined are some of the duties involved in the office, this is an exciting role for a dynamic person. To ensure we comply with legislation regarding Staff Issue job descriptions Monitor visa/work permits Maintain attendance records recording all absence Update staff training matrix Highlight deficiencies in mandatory training immediately HR duties as agreed with HR Manager/Director Create and up keep staff files Correspondence regarding recruitment and investigations To assist when required with the Resident requirements Ensuring Contracts of Care and Guarantees are signed and accurate (within 4 weeks) Resident Register Maintenance Occupancy Reports Communicate with relevant authority regarding admission/charges/discharge/death Create and up keep resident files Correspondence as requested by DON/ADON/CNM/RN Posting brochures to prospective clients Ensuring the Home brochure has up to date information Stock taking Part of the role is to manage Reception Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image. Ensure all certificates in reception area are up to date Supervises the maintenance of office equipment, including copier, fax machine, etc. Greets visitors Answer and disseminate calls Open and distribute mail Serve as point person for organising all large mailings Arrange and coordinate meetings for DON, ADON, and CNM as requested Update various spreadsheet sheets and other general administrative duties as needed Perform duties as assigned by DON/ADOM/CNM/RN Maintain supplier/contractor contracts To assist when required with finance Credit Purchase Invoice processing Producing Purchase Orders. Client Accounts. Petty Cash management. Occupancy Reports Assist with monthly management accounts. Monitoring of budgets. Banking and provide up-to-date records to the finance department Liaise with funders/families re billing/queries/issues Stock taking Ensure relevant rebates/refunds are received on a timely basis Preparing information for payroll ?Skills: Good planning and organisational skills, Time management skills, High quality customer service skills, Well-developed communication and writing skills, Computer literacy, with word processing skills., Professional appearance and manner, Take on new responsibilities as required, Perform the receptionist/administration duties, Ability to multitask and work well within a team Skills: job desired skills