Position Title: General Administration Assistant
Reports To: Office Manager/Operations Manager
Job Type: Full-Time
Contact: andy@kreconstruction.ie
Job Summary:
The General Administration Assistant will provide essential administrative support to ensure the smooth running of daily operations within the construction company. This role requires a highly organised individual with excellent communication skills, capable of multitasking and working independently. The successful candidate will assist with office management, document control, coordination of meetings, and other administrative duties as needed.
Key Responsibilities:
Office Management:
Maintain a clean, organised, and efficient office environment.
Order and manage office supplies, equipment, and materials.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Document Control:
Prepare, format, and file documents such as contracts, project reports, and invoices.
Maintain accurate records, ensuring all documentation is up-to-date.
Assist with the preparation and submission of regulatory and compliance documents.
Project Support:
Coordinate with project managers and site supervisors to ensure timely delivery of administrative support.
Assist in the preparation and tracking of project schedules, progress reports, and project budgets.
Maintain records of construction permits, licenses, and other relevant documentation.
Meeting Coordination:
Schedule and organize meetings, including internal team meetings and client meetings.
Prepare agendas, take meeting minutes, and distribute them as needed.
Assist in managing accounts payable and receivable, including invoicing and payments.
Support the finance team in tracking project expenses and reconciling financial records.
Customer and Stakeholder Support:
Serve as a point of contact for clients, subcontractors, and vendors, addressing inquiries and providing information.
Assist with customer service and client relationship management.
Handle confidential information with discretion.
Experience
Minimum 2-3 years of experience in an administrative role, preferably within the construction or related industry.
Experience with document management and general office administration.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organisational and time-management skills.
Excellent written and verbal communication skills.
Ability to work independently and prioritise tasks effectively.
Attention to detail and accuracy in data entry and record-keeping.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Construction
Referrals increase your chances of interviewing at KRE Construction by 2x
Sign in to set job alerts for “Administrative Assistant” roles.
Executive Assistant to Operations Manager ¦ Ballybrit Business Park, Galway
Galway, County Galway, Ireland 14 hours ago
Galway, County Galway, Ireland 6 days ago
Galway, County Galway, Ireland 5 days ago
Galway, County Galway, Ireland 4 weeks ago
Galway, County Galway, Ireland 2 weeks ago
Galway, County Galway, Ireland 2 weeks ago
Administrative Assistant, Research Office, Grade 3, Part-Time (0.5 FTE), Permanent
Galway, County Galway, Ireland 7 hours ago
Tuam, County Galway, Ireland 11 months ago
Loughrea, County Galway, Ireland 4 weeks ago
Administrative Assistant, Construct Innovate, Construction Technology Centre, School of Engineering, Grade 2, 1 FTE, Specific Purpose Contract
Galway, County Galway, Ireland 1 week ago
Galway, County Galway, Ireland 4 days ago
Digital Marketing & Customer Experience Coordinator
Galway, County Galway, Ireland 1 week ago
Administrative Assistant, Construct Innovate, Construction Technology Centre, School of Engineering, Grade 2, 1 FTE, Specific Purpose Contract
Galway, County Galway, Ireland 1 week ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr