Dublin - Dublin - IrelandTo support the operations team administratively on contract site(s) in order to deliver an exceptional service to our clients.Main Duties And ResponsibilitiesRaise all contract Purchase Orders for suppliers to perform task/ works - containing high levels of detail and specific instructionsContacting Sub Contractors/ Suppliers to negotiate quotations for materials, service delivery and various spend items. Generating sales invoices for monthly fixed values and variable works. Process check and approve Supplier Invoices for payment, ensuring that all invoices received are accurate and conform to CBRE's invoice requirements. Responsibility for the helpdesk system and assign reactive tasks to the contract engineers and sub-contractorsAssist the management team in rostering staff, scheduling cover for absence/ sickness, recording annual leave etc. Assisting the Contract Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting & Toolbox Talks), QHSE Logbooks updated, QHSE Audits and working at all times to ensure and promote a safe working environment. Assist the management team in scheduling staff training and maintaining all required staff records. Deal with all Sub Contractor/ Supplier queries - Ensure any issues are dealt with in a timely mannerProcess Engineers Timesheets and payroll submissions on weekly basisLiaise directly with various suppliers regarding the ordering of staff uniforms, Personal Protection Equipment, IT equipment etc. Ability to build strong relationships with existing team members, the customer, suppliers and head office staff. Understand procedures and processes and operate them to the required standard. Examples of these are:Ensuring compliance to CBRE policies and procedures. Ensuring that sales invoices are raised in a correct and timely manner. Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin. Raising all purchase orders in line with company requirements. Assist the Contract Manager with all financial aspects of the contract e.g. Debt, WIP and Invoice poolPrepare monthly client repots and KPIs for review with Contract Manager and ClientPrepare internal Monthly Contract Review pack for CRP meeting with BUD and AGMUnderstanding the Key Stakeholders and their requirementsAssist in the Management of the asset management systemsAchieve results within quality & time restraints. Perform with an understanding of business requirements and changes, and ensuring continuous improvement. Actively participate in a diverse and effective team. Convey messages and ideas clearly and openly. Involve people and influence decisions. Education A good basic education is essential,Higher educational qualifications to degree would be beneficial or equivalent. Good PC based skills, with experience in Word/Excel and Outlook - intermediate to advance level.PowerPoint and Access. 2 years experience in a similar role. (Desirable) Previous experience of a customer-facing role using operating systemsSome financial / accounts payable / experience would be an advantage. AptitudesMust demonstrate a strong sense of customer focus. Excellent verbal, and good basic standard of written, communication skills. Self-motivated and systematic. Results/ task orientated, attention to detail and accuracy. Excellent time management and organisational skills. Commitment to continuous improvement. Ability to work as part of a team, as well as independently. Character 'Get things done attitude'Committed to customer service delivery. Reliable and committed. Confidential and discrete approach. Calm manner, able to work under pressure and with changing demands and priorities. Smart appearance. Be flexible to work outside core office hours from time to time. Service line: GWS Segment