Your Mission
Demonware is looking for a talented new Workplace Experience Senior Coordinator to join our office in Dublin! We’re seeking a proactive and organized individual with strong listening skills and the ability to thrive in a dynamic environment. This role will report to our Workplace Experience Manager based in Vancouver, Canada, and partner with our Shanghai office.
This is a fun but demanding and diverse role that includes a mix of administrative tasks, project coordination, and creative work. This is a fully on-site role based in our Dublin office, requiring in-office presence five days a week.
What you bring to the table
Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:
1. Office Operations & Maintenance
2. Coordinate office maintenance requests, collaborate with vendors for repairs and upkeep.
3. Provide regular updates on projects and initiatives.
4. Manage mail, shipping, and procurement processes to ensure smooth operations and timely payments.
5. Organize office layout and maintain inventory to optimize space and resources.
1. Vendor Management & Facility Support
2. Build relationships with external vendors.
3. Liaise with facility management vendors (cleaning, catering, security) for smooth operations.
4. Partner with IT to support office equipment.
1. Event Planning & Coordination
2. Manage Dublin meeting room calendars.
3. Organize offsite events, including travel, catering, AV, and venue logistics.
4. Serve as main contact for internal events, ensuring clear communication and smooth execution.
5. Oversee event logistics and budgets.
1. Team & Employee Support
2. Build relationships with Dublin leadership.
3. Partner with HR and Health & Safety teams to update office policies.
4. Assist onboarding of new hires and support employee queries.
5. Support remote employees within Europe.
6. Manage expenses and assist with projects to enhance the hybrid environment.
Minimum Requirements
* 5+ years in Office Management, Administrative Assistance, or Project Management.
* Friendly, approachable demeanor with a customer-service attitude.
* Proficiency in MS Office and experience with purchasing and expense systems like Oracle iProcurement.
* Strong prioritization and decision-making skills.
* Experience with surveys and process improvement.
* Comfortable working remotely with a manager in a different time zone.
* Ability to travel to Canada/USA for onboarding support.
* Skilled in capturing meeting minutes and action items.
Note: This job is active and based in Dublin, Ireland. There is no indication that this job posting is expired.
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