Overview
Location: Saint Margaret's, County Dublin, Ireland
Company: Bitrecruit
Client / Employer: Occupop
Listing type: Basic
EU work permit required: No
Posted: 04.06.2026
Job reference: 62da906c49aae6d9868aa9bf8a6fb7c2
About Keelings
Keelings is a 100% Irish-owned family business passionate about fresh produce. Operating across Ireland, the UK, and Europe, we grow, source, and supply top-quality fruit and vegetables. Our success is built on innovation, sustainability, and strong partnerships - powered by our dedicated people.
Role purpose
Responsible for the day-to-day coordination and execution of inbound transport operations across multiple international supply routes and transport modes. Working in a fast-paced environment, the role supports the efficient, compliant and cost‑effective movement of products from global suppliers through to the business distribution network.
Responsibilities
Inbound Logistics Coordination
Coordinate daily inbound logistics activities across road, sea and air freight operations.
Assist with planning and scheduling inbound deliveries in line with operational requirements and product shelf-life considerations.
Monitor inbound shipments and communicate delays or issues to relevant stakeholders.
Liaise with suppliers, hauliers, shipping lines and freight forwarders to ensure timely collection and delivery of products.
Assist with container scheduling, haulage planning and transport coordination to support daily targets.
Track supplier delivery performance and escalate issues where necessary.
Support customs clearance activities by coordinating documentation with customs agents and logistics partners.
Ensure freight documentation, transport records and logistics systems are updated within required timelines.
Assist with coordinating global imports by air and sea, ensuring required documentation is completed correctly.
Maintain strong working relationships with third-party logistics providers.
Support monitoring of inbound transport costs and assist with cost control initiatives.
Operational Support
Work with the Inbound Transport Manager / Supply Chain Director and wider logistics team to support daily operations.
Collaborate with Procurement, Sales, Warehouse, Technical and Planning teams to ensure efficient supply chain coordination.
Act as a point of contact for inbound transport queries and operational updates.
Support logistics planning during peak periods and seasonal demand fluctuations.
Identify opportunities for process improvements and operational efficiencies.
Ensure logistics activities comply with Health & Safety standards and procedures.
Support onboarding and training for new team members as required.
Compliance & Administration
Ensure compliance with customs procedures, transport regulations and haulier policies.
Coordinate customs documentation and assist with query resolution.
Maintain accurate records and support KPI reporting for inbound logistics.
Complete daily and weekly administration tasks including shipment tracking and system updates.
Assist with invoice queries, cost reconciliations and supplier documentation checks.
Key Accountabilities
Coordinate inbound deliveries to arrive on time and in full.
Maintain accurate transport records and documentation.
Communicate effectively with suppliers, hauliers, customs agents and internal stakeholders.
Support delivery of inbound service levels and target performance.
Escalate and resolve inbound logistics issues promptly.
Contribute to continuous improvement within logistics.
Provide accurate reporting and operational support to the Inbound Transport Manager / Supply Chain Director.
Skills & Experience
Previous experience in logistics, transport coordination or supply chain administration, ideally within fresh produce, FMCG or a fast-paced environment.
Understanding of international freight operations across road, sea and air.
Working knowledge of customs procedures and import/export documentation is advantageous.
Strong organisational skills and ability to manage multiple priorities.
Attention to detail and problem-solving ability.
Strong communication and stakeholder management skills.
Ability to work in a fast-paced and changing environment.
Good commercial awareness and understanding of logistics operations.
IT and systems skills, including Microsoft Office and transport/logistics systems.
Ability to work collaboratively as part of a team.
Special Circumstances
Flexibility to work outside normal hours as required.
On-call rota may be required to support operational issues.
Role operates on a 5 days over 7 pattern.
Occasional travel may be required depending on operational needs.
Education & Qualifications
Degree, diploma or relevant experience in Supply Chain, Logistics, Business or related discipline.
Experience in transport coordination, logistics administration or supply chain operations.
Knowledge of customs clearance processes and Incoterms is advantageous.
Understanding of inbound logistics and international freight operations preferred.
Benefits
Staff discount at Keelings Farm Shop and subsidized canteen
Free On-site parking with access to electric chargers
Wellness initiatives including wellness week
Diversity & Inclusion
In Keelings we value all perspectives and knowledge that our colleagues bring to our business. We are committed to forming a diverse and inclusive team where all can share their unique experiences. We welcome applications from all cultures and backgrounds and are dedicated to creating an environment of inclusiveness and diversity where all can feel a sense of belonging.
Reasonable Accommodation
If you require reasonable accommodation during the recruitment process, please let us know at (email)
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