VAT Director – Waystone
Waystone leads the way in specialist services for the asset management industry.
Partnering with institutional investors, investment funds and asset managers, we build, support and protect investment structures and strategies worldwide.
With over 20 years' experience and a comprehensive range of specialist services, we serve assets under management in excess of $2\, Tn, providing clients with guidance and tools to focus on managing their investment goals with confidence.
Reporting to the Group Financial Controller, this role will manage all aspects of VAT in Waystone EMEA, directing Group Policy & Procedure across VAT and embedding it into business processes.
The successful candidate will work closely with finance teams responsible for managing legal entity accounting in different jurisdictions.
Essential Duties And Responsibilities
Manage and prepare the UK and Ireland VAT returns and supporting work papers on an accurate and timely basis.
Coordinate and review the VAT returns for Luxembourg
Manage and prepare any returns/regular reporting required by Irish Revenue Commissioners/HMRC for VAT Compliance.
Include VIES and annual ROTD returns
Drive policies and procedures in Ireland, Luxembourg and UK for VAT.
Review and identify improvements to processes around invoicing, supplier procurement, expense management, out-of-pockets expenses, intercompany charges and commission calculations.
Review recovery rates and methodology, critically assessing gaps/challenges in current practice and specifying how to address them for Ireland, UK and Luxembourg.
Manage the VAT group structure in Ireland and the UK, identifying inefficiencies and opportunities for improvement.
Assess intercompany recharges and transfer pricing from a VAT perspective.
Develop a framework for assessing contracts internally and externally to minimise VAT leakage between Ireland, UK and Luxembourg.
Work with the Group Outsourcing Team to ensure VAT is incorporated in all new and existing outsourced activities and intercompany agreements.
Work with finance and management accounting teams to ensure a compliant and optimal set-up of business operations for VAT returns.
Work with group finance to maintain optimal VAT configuration of accounting software.
Run VAT training workshops for Accounts Payable and Accounts Receivable teams and act as principal counsel on all VAT-related billing queries (tax coding, rate changes, place of supply, reverse charge).
Assist in developing good working relationships with HMRC / Irish Revenue Commissioners.
Manage any external corporate audit reviews or VAT audit requests from HMRC / Irish Revenue Commissioners / Luxembourg Inland Revenue.
Support any internal compliance monitoring or internal audit reviews of VAT compliance processes.
Monitor VAT developments to ensure Group compliance with all legislative requirements.
Coordinate external advisers to support VAT claims and queries.
Additional Responsibilities
Collaborate with colleagues across the Waystone Group, ensuring effective communication and solution development.
Build and maintain excellent relationships with all key internal and external stakeholders.
Assist business unit managers on commercial/client-facing matters as required.
Mentor and develop junior colleagues in the finance team.
Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experience: Working in a finance function VAT role or professional practice.
Experience in the financial services sector is helpful but not essential.
Education: Minimum of a bachelor's degree and a professional tax qualification.
Excellent knowledge of VAT legislation and VAT accounting.
Understanding of accounting systems, such as Sage Intacct.
Highly adaptable with an exceptionally organised approach.
Collaborative and flexible style; a team player committed to lifelong learning.
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