On behalf of our client in Arklow, we are hiring a Facilities Coordinator for 6 months.
Key Responsibilities: Facilities Management Coordinate maintenance and repair activities, working with contractors and service providers Monitor building systems such as HVAC, lighting, and security, escalating issues when necessary Oversee cleaning services and maintain workplace standards Manage office supplies inventory and ordering Conduct facility inspections and risk assessments Support implementation of health & safety policies and procedures Assist with space planning and office moves Mailroom Operations Manage incoming and outgoing mail, including sorting, distribution, and dispatch Operate and maintain mailroom equipment Coordinate courier services and package tracking Maintain accurate mail and delivery records Ensure compliance with postal regulations and internal policies Event Management Coordinate logistics for internal meetings, conferences, and social events Manage meeting rooms and event spaces, including setup and breakdown Liaise with catering providers and vendors Assist with AV setup and troubleshooting for presentations Maintain the events calendar and booking schedules General Administration Act as the first point of contact for facilities-related queries Maintain records and documentation across facilities, mailroom, and events Prepare operational reports and activity updates Support policy development and process improvements Assist with budget tracking and expense monitoring Manage vendor relationships and conduct vendor performance reviews Mobile Support Provide flexible support across multiple locations, including travel between sites Conduct facility assessments and coordinate with local service providers Ensure consistent facility management practices across locations Provide remote coordination and troubleshooting support when required Requirements: Proven experience in facilities or property management, ideally within an integrated facilities environment Knowledge of relevant regulations and compliance requirements for facility operations Strong communication and stakeholder management skills Excellent organisation and time management abilities Experience with CMMS or facilities management systems Understanding of budgeting and financial management within facilities operations Ability to work independently and collaboratively, with strong problem-solving skills