*The closing date for this position is the 2nd Feb 2026*
Administrative Assistant
60 Cecil St, Newry BT35
Temporary (Approx 20 weeks)
£14.52 per hour
36 hours per week (Monday to Friday 9am start)
Main Purpose
The postholder will provide a comprehensive clerical, secretarial and reception service within the allocated work area.
Admin based role with focus on and will include bookings management, financial reporting and records, database management in addition customer front facing duties.
Main Roles and Responsibilities
Carry out secretarial duties including the typing of letters; memos; reports, which may include charts, graphics, etc; production of powerpoint presentations.
Cash handling duties and associated paperwork including receipt of payments, operation of cash system and the safe keeping and lodgement of such monies in accordance with Council procedure.
Responsibility for computerised booking systems and diaries for bookings, including carrying out necessary follow up actions regarding booking requirements.
Responsible for the administration of the Time Management System, including updating of computerised and manual records.
Attend and service meetings to record proceedings and decisions taken.
Compose minutes and carry out follow up actions.
Carry out administrative and clerical duties including filing, arranging meetings, processing and orders.
Responsible for the processing of invoices.
Assist with the administration of processing of accounts receivable. Provide reception duties, operating the Councils switchboard.
Data input to / retrieval from, maintenance and creation of databases and information management systems, as required.
Provide desktop publishing service for the production of any newssheets, flyers, etc.
Assist in the administration of PR / Communication / Marketing campaigns and events.
Maintain / retrieval from record keeping systems using databases, spreadsheets, manual filing systems, ensuring documentation dealt with is appropriately referenced and filed correctly.
Deal with the incoming / outgoing post. Answer telephone and caller enquiries, taking messages, directing callers and providing any appropriate information to answer queries where possible.
Responsible for maintaining and updating diary/ies, setting meetings, sending out meeting notices and communicating changes etc to appropriate officers. Assist with the preparation of reports and statistics as may be required, including the carrying out of research as directed, using information management systems, internet, or other appropriate sources.
Assist with the management of office supplies.
Participate as a team member within allocated area to assist with general improvements in systems, procedures and general service delivery, within the Councils overall interests.
Operate, and maintain operationally, a range of office equipment to include PCs, audio equipment, photocopy, scanner, franking machine, switchboard, binder, shredder, punchers, etc.
Essential Criteria:
(Please note that Platinum Recruitment NI ltd require original certificates as proof of all qualifications listed on CV)
Qualifications
GCSE (or equivalent) passes at Grade C/4 or above in English Language and Mathematics or relevant administrative experience deemed equivalent.
Experience
Minimum of 1 year’s experience working in an administrative / clerical role within an office environment.
Experience of providing reception or customer-facing services, including handling telephone and face-to-face enquiries.
Experience of using computerised booking systems, diaries or databases.
Experience of financial administration, including invoice processing, cash handling, or accounts receivable.
Experience of preparing documents such as letters, reports, minutes, or presentations.
Experience of maintaining accurate records using electronic and/or manual filing systems.
Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.
We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible.
Please note only those candidates shortlisted may be contacted.
**Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. **
Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.