Role: Executive Personal Assistant - German Speaking* Duration: Permanent Location: Tallaght The role of Executive Personal Assistant (PA) is a unique, diverse, and exciting position within a fast-paced, dynamic and market leading company.
We are looking for a highly rganised, passionate team player who has a proven track record working effectively with senior management.
The successful candidate will be adept at developing strong working relationships with stakeholders across the business, have a strong business acumen and highly effective communication skills.
This role requires the highest level of confidentiality and professionalism.
The Executive PA reports to the Senior Project Manager - Board Projects.
Responsibilities: * Providing high level business support to Board Directors/Senior Directors and working with your portfolio and key stakeholders to understand support requirements.
* Anticipating Director requirements in line with company calendars and business priorities.
* Ensuring that Directors' diaries are managed correctly and optimised for success, in line with business priorities and changing demands.
* Preparing accurate and well-presented documents, reports and presentations and assuring support for key strategic initiatives by completing ad hoc projects/tasks as directed.
* Planning identified meetings and events and coordinating the follow up of key actions.
* Acting as a point of contact both internally and externally and handling queries appropriately on behalf of Directors.
* Overseeing and booking travel arrangements and accommodation requirements for Directors.
* Carrying out general administrative duties including financial reconciliation.
* Processing confidential and sensitive information with judgement and tact.
* Maintaining a strong working relationship across the business.
Requirements: * A solid Executive Assistant skill set, ideally with 3 years' experience within a fast-paced environment.
* Fluency in both German and English are essential.
* Exemplary time management skills with a proven track record of supporting and working with senior leadership and coordinating multiple competing tasks.
* Meticulous attention to detail.
* A professional and assertive manner with strong interpersonal skills.
* Exceptional communication skills - both written and verbal.
* Proven ability to work to tight deadlines while maintaining a confidential and professional manner * First-rate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint with knowledge of Microsoft 365 as an advantage * Reliable, resourceful and action oriented, with an ability to work on your own initiative * Ability to work independently or as part of a team * A third level qualification is not essential but preferred * Full driving licence required Skills: Executive Assistant FMCG German Speaking Permanent