Overview
Senior Administrator – Dublin City Centre
We are seeking an experienced Senior Administrator to play a key leadership role within our organisation. This is a senior-level position requiring strong people management skills, excellent organisational capability, and the ability to oversee high-volume, detail-sensitive administrative functions. The successful candidate will need to have experience leading a small team, ensure the smooth running of departmental operations, and support senior officials through high-quality administrative, research, and coordination work.
Key Duties & Responsibilities
People Management
Oversee day-to-day workload management, allocation of duties, and overall workflow efficiency.
Manage annual leave planning, attendance, and provide day-to-day guidance and support.
Foster a collaborative, solutions-focused working environment.
Administrative Oversight
Maintain and oversee an up-to-date and accurate case database.
Ensure effective filing systems for all casework, including correspondence, submissions, and documentation.
Manage updates to internal membership databases as required.
Organise and coordinate meetings, both internal and external.
Provide high-level diary and schedule management for senior officials.
Data Protection & Retention
Conduct regular reviews of both manual and electronic data held within the section.
Ensure timely destruction of data in line with organisational data retention policies.
Liaise with the Data Protection Officer, including responding to subject access requests where required.
Writing & Documentation
Research, draft, format, and edit correspondence and submissions to a professional standard.
Prepare materials for meetings, briefings, and hearings.
Compile and submit case briefs for legal review when necessary.
Research & Information Management
Source accurate, reliable information to support casework and departmental activities.
Regularly monitor relevant websites and publications to maintain up-to-date sector knowledge.
Other Responsibilities
Prepare reports and manage departmental projects under the direction of senior leadership.
Undertake additional duties as required within the section or elsewhere in the organisation.
Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided.
Skills
Senior Administration
People management
Office management
Operational support
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