Job Summary:
The Property Management Assistant will support the Property Operations team with administrative duties and engage with clients and service providers. Previous experience in operations, finance or administration within the property or facilities management sector is ideal.
The Role
* Preparation of annual property service charge, water and commercial rates budgets in collaboration with Finance.
* Preparation and submittal of monthly variance analysis of service charge budgets.
* Maintaining various reports on buildings and estates under company management as requested.
* Dealing with queries from clients regarding service charges.
* Liaising with the legal department regarding legal issues relating to problem tenants as required.
* Calculation and preparation of client balancing statements relating to service charge rate changes.
* Supporting internal and external service charge audits.
* Maintaining Service charge audit records for each estate & multi let.
* Ensuring correct Sq. footage details for each estate & building and amending records as required.
* Preparation of commercial rates payment schedules on vacant buildings and multi lets for each local authority.
* Arranging rates revaluations of existing properties.
* Completing section 11 forms for local authorities when applicable.
* Supporting the leasing team and operations team on a range of duties including inputting data on the Property Financial System (Yardi).
* Being the point of contact for local authorities and clients on matters relating to commercial rates and service charges.
* Ensuring that all company buildings are properly insured in collaboration with Finance and external insurance brokers.
* Dealing with the prompt payment of utilities invoices and liaising with the Leasing team on payment of same.
* Administration of Building Alteration Permits for proposed new works on our buildings by tenants.
* Other Administration duties as required.
Skills & Experience
* Previous experience in property management, facilities or real estate sectors highly desirable.
* Strong administrative skills with analytical & problem-solving capability.
* Experience of directly dealing with tenants on property management issues a distinct advantage.
* Strong IT skills and good proficiency in the use of Microsoft Office applications, notably Microsoft Excel.
* Proven systems knowledge (Yardi utilised by the company).
* Good communication, relationship management and negotiation skills.
* Proven financial and administration experience (within the property sector a distinct advantage).
Estate Agent experience an advantage but not essential.
Offer: This is a full-time permanent role with a salary range of €40-€45k and an excellent benefits package, along with hybrid working options for the successful candidate.