The ideal candidate should be experienced in handling a wide range of administrative duties and business support-related tasks to include asset and inventory management, health and Safety protcols, access control and general office management procedures and processes. This role requires the ability to work independently with colleagues both locally and globally to deliver steam lined protocols. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
Full training will be provided.
Overall Responsibility:
* Point person for maintenance, mailing, shipping, supplies & office equipment,
* Organize office operations and procedures to adhere to ISO / Global standards to include Health and Safety, Fire Safety and Security.
* Coordinate with vendors on all office equipment and consumables
* Asset manager for all IT equipment
* Supply of all new equipment to new starts and recovery of same for leavers
* Provide general support to visitors
* Responsible for managing office services by ensuring office operations and procedures are well organized
* Participate actively in the planning and execution of company events
* Responsible for developing standards and promoting activities that enhance operational procedures
* Ensure security, integrity, and confidentiality of data within your scope
* Monitor and maintain office supplies inventory
* Review and approve office supply acquisitions
* Handle general inquiries
* Maintain a safe, secure, and pleasant work environment
Mandatory Technical Skills/Experience:
Full training will be provided.
* Strong organisation skills
* highly developed communication skills.
* Proficiency with MS Excel and Powerpoint
* Ability to present data in a structured fashion, analyse and present conclusions and trends.
* Strong team player highly motivated with a willingness to learn.
* Ability to work effectively within a team, ie, sharing knowledge, offering help.
* Ability to priorities issues and manage time effectively,
* Ability to deal with people at all levels, both within and outside the business.
* Ability to suggest alternative solutions, innovate and use past experience, to streamline processes.
* Excellent documentation skills.
Additional Skills / Experience:
The following are an advantage but are not essential.
* Previous experience in an IT related company
* Previous facilities / office management experience
* MS Office / ECDL