Retail Support Office / Buying Administrator
Westport, County Mayo, Ireland.
Company: Carraig Donn, Ireland's premier retailer of fashion, jewellery and giftware.
Recruiter: Bitrecruit.
Key Responsibilities
Support the Buyers and Stock Controllers in the allocation and management of Carraig Donn brands and branded ranges.
Create purchase orders for initial new lines and ongoing replenishment to stores.
Maintain and update stock status on the system, accounting for discontinued, current and new lines.
Manage the delivery schedule to stores ensuring suppliers deliver on agreed dates, and inform stores of the schedule.
Manage external deliveries (domestic and international) to the distribution centre.
Ensure all stock is bar‑coded, communicating with buyers and suppliers where necessary.
Supply relevant suppliers with Carraig Donn barcodes where required.
Reconcile prices charged on invoices with prices agreed at order placement.
Set up products in Futura for European suppliers.
Update and maintain supplier templates, and communicate product changes with the buyer and shops.
Create sale packs for stores and update the system to reflect them.
Create the main content for the giftware book for each season.
Catalogue hold/clear product samples seasonally.
Be available for store visits and supplier visits as needed.
Prepare sales performance reports for the buyers, highlighting slow/fast‑moving lines.
Communicate daily with stores, head office and external suppliers.
Provide backup and support to retail stores as directed by the buyers, operations managers or retail support office manager.
Maintain office filing system, ensuring filing is completed in a timely and accurate manner.
Deal with departmental administration queries as they arise.
Perform ad‑hoc duties as required by the buyers and retail support office manager.
Role is a full‑time 40‑hour week.
Qualifications
Excellent verbal and written communication skills.
Strong attention to detail and ability to multitask.
Ability to meet deadlines and maintain accuracy.
Team player with independent working capability.
Strong IT skills – proficient in Microsoft Office, especially Excel.
Knowledge of the Futura retail system is advantageous.
Benefits
Competitive salary reflecting experience and skills.
Flexible working arrangements supporting work‑life balance.
Career advancement opportunities with mentorship and development programs.
Paid apprenticeships for level 6 certification.
Inclusive work environment fostering collaboration and respect.
Continuous learning and development with training programs and workshops.
Comprehensive benefits package including health and wellbeing support.
Employee discounts, referral scheme and various perks.
Bike‑to‑work scheme and employee assistance programme.
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