Job Opportunity: Office Admin/Manager
Location: Limerick (Hybrid)
Department: Operations
Job Type: Full-Time
Reports to: COO
About Tranzaura
Tranzaura is a leading provider of Fleet Management and Intelligence software that helps organisations improve safety, compliance, and operational efficiency. We are proud to partner with leading fleets across the UK and Ireland, supporting their digital transformation journeys.
As we continue to expand our team and operations, we're seeking an organised, proactive Office Administrator/Manager to ensure the smooth running of day-to-day business activities and provide essential administrative support across the organisation.
Role Overview
The Office Administrator/Manager will play a central role in managing the administrative, financial, marketing and operational tasks that keep Tranzaura running efficiently. You will support leadership, coordinate internal processes, and act as a key point of contact for staff, suppliers, and external stakeholders.
This is a varied role that would suit someone who thrives in a fast-paced, growing business and enjoys taking ownership, improving processes, and supporting a collaborative culture.
Key Responsibilities
Office & Operations Management
* Manage day-to-day office operations including facilities, supplies, equipment, and vendor relationships.
* Support onboarding/offboarding of employees (equipment setup, accounts access, documentation, etc.).
* Coordinate travel arrangements, meeting logistics, and company events.
* Maintain company policies, office procedures, and health & safety compliance.
Finance & Administration
* Assist in managing contracts, supplier renewals, and service agreements.
* Track and manage company subscriptions, renewals, and operational costs.
Marketing & Events
* Manage and maintain company data within our CRM and marketing systems
* Handle inbound website enquiries and ensure accurate data management
* Plan and coordinate online and in-person events
* Coordinate internal marketing activities and team meetings
* Oversee production of printed materials and branded merchandise
* Manage purchase orders, supplier relationships and invoicing for marketing initiatives
HR & People Support
* Maintain accurate HR and personnel records.
* Support recruitment coordination (posting roles, scheduling interviews, liaising with candidates).
* Assist with internal communications, employee engagement, and wellbeing initiatives.
Executive & Leadership Support
* Provide administrative support to senior leadership, including calendar management, reporting, and documentation.
* Prepare meeting agendas, minutes, and follow-up actions.
* Help coordinate cross-functional projects and maintain company documentation.
Compliance & Governance
* Ensure company files, NDAs, insurance, and data protection documentation are up to date.
* Support GDPR compliance through accurate record-keeping and process adherence.
Skills & Experience
Essential:
* 3+ years' experience in office management, administration, or business support roles.
* Excellent organisational, multitasking, and communication skills.
* Strong attention to detail and ability to prioritise effectively.
* Proficient with Microsoft 365 / Google Workspace and general business software tools.
* Discreet and trustworthy, with experience handling confidential information.
Desirable:
* Experience in a SaaS or technology business.
* Familiarity with finance systems and HR software.
* Process-oriented mindset with a passion for improving efficiency.
What We Offer
* Competitive salary and benefits package.
* Hybrid working model with flexibility.
* Opportunity to be part of an ambitious, collaborative, and forward-thinking team.
* Exposure to all areas of a fast-scaling SaaS business.
* A supportive culture where your ideas and contributions make a real impact.