Get AI-powered advice on this job and more exclusive features.
Our client, a leading representative body within the commercial creative and communications industry in Ireland, is seeking to appoint an Office Manager. This opportunity is available on either a full-time (5 days per week) or part-time (4 days per week) basis.
About the Organisation
This organisation represents agencies across advertising, media, digital, PR, and events. Its purpose is to ensure that the advertising and communications sector thrives by lobbying and influencing key stakeholders, while also delivering a range of professional services and initiatives to support its members.
The Role
Reporting directly to the Chief Executive, the Office Manager will play a central role in managing the day-to-day financial and administrative requirements of the organisation, whilst ensuring the smooth running of the office.
The successful candidate will be proactive, highly organised, and comfortable working within a small, collaborative team.
Key Responsibilities
Payroll and HR Administration
* Manage payroll processing and associated HR administrative duties, including documentation and record-keeping for staff.
* Oversee all aspects of member subscriptions, including invoicing, receipting, and resolving payment queries.
* Manage all financial transactions, including payments (Accounts Payable) and receipts (Accounts Receivable).
* Assist in budget preparation and provide regular financial updates to the Chief Executive.
* Liaise with external auditors in preparing quarterly and annual management accounts.
Office Management & Administration
* Ensure the smooth operation of the office through oversight of all administrative functions.
* Manage office supplies, provisions, and catering for meetings and events.
* Coordinate building management and external service contracts.
* Provide executive support to the Chief Executive, including travel and accommodation arrangements.
Seniority level
* Associate
Employment type
* Full-time
Job function
* Administrative and Customer Service
* Professional Services
#J-18808-Ljbffr