Reception & Office Administration Support (Graduate) page is loaded
Reception & Office Administration Support (Graduate)
Apply locations Dublin, Ireland posted on Posted 6 Days Ago job requisition id R5495
HedgeServ is a leading global fund administrator with more than $450 billion in assets under administration across all investment vehicles including Hedge Funds, Private Equity Funds, UCITS, Hybrid Credit Managers, Funds of Funds and Managed Account Platforms. We optimize our clients’ experience using unique proprietary technology coupled with robotic process automation, intuitive digital programs powered by machine learning, and enhanced by an extensive proprietary transaction data set. HedgeServ’s entrepreneurial and innovative spirit cultivates a productive and agile environment enabling its team to anticipate clients’ needs and consistently deliver solutions in real time. Led by the most experienced team of industry experts, HedgeServ with 1,500+ professionals around the globe expertly provides customizable solutions for their clients’ risk, portfolio management, middle office, investor relations, accounting, regulatory, compliance, and tax services. Since its inception in 2008, HedgeServ has received numerous accolades, including Top Overall Administrator and #1 rankings for Fund Accounting, Reporting & Reporting Technology, Client Service, Investor Services, Alternative Fund Expertise, and Regulatory Expertise.
HedgeServ is a progressive company with continuously evolving ways of working to ensure a future-focused mindset. Our employees benefit from a robust career development framework and clear learning paths which outline career trajectory, training and progression plans. HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. HedgeServ was recognized as a Next Gen employer by RippleMatch on its list of 100 top workplaces for Generation Z for 2022. HedgeServ operates 13 offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, Philippines and Australia.
Job Description
The Admin support team is responsible for ensuring the smooth, day to day running of the office including reception area, meeting and greeting visitors and carrying out general administration duties. The role is located in Dublin and, working as part of the wider team, provides support to all office locations. This role supports all activity from assisting employees, visitors and vendors, general reception duties and with the team supporting all office based activities across all regions.
Key Accountabilities of the Role
Reception:
* Answering all calls to direct line and transferring to appropriate internal contact.
* Meet and greet at reception all visitors and clients to the office and ensuring meeting rooms are prepared in advance with refreshments where required.
* Manage incoming post, couriers and maintaining all logs and backup supporting the office administration functions.
Admin Support
* Provide support as required by the Office Administration team including monthly scanning, record keeping, raising and following up on POs and invoices.
* Ordering and maintaining stationery and equipment supplies.
* Supporting global teams with their Sports and Social Activities.
* Supporting the administration and coordination of our desk booking applications, employee communication applications and key point of contact for onboarding and separating employees.
Pre-requisite knowledge, skills and experience
* Relevant experience is not necessary but is an advantage and /or
* Suitable to those who have completed Business, Business Management or Business Administration studies or office Administration studies
* An enthusiastic person who can cope under pressure to work in our busy office
* Excellent oral and written communication skills
* Highly organized and flexible and work on own initiative.
* Computer literate and with strong Microsoft Excel skills
* Full training will be provided
About Us
CORPORATE VALUES
HedgeServ has a culture of innovation, excellence, and continuous improvement which has continued to evolve through our employees. Our corporate values create a sense of shared purpose and belonging as we work together to achieve the vision and mission of HedgeServ. We experience successful results through demonstrating the below values and behaviors which are at the core of how we communicate with employees and clients.
RELATIONSHIPS
We work in partnership with each other and our clients; collaboration is at the core of what we do.
* We work collaboratively, focusing on end-to-end ownership and autonomy in our processes.
* We share knowledge across our teams and offices to gain expert and diverse views.
* We develop long-term relationships through investment and commitment to our employees and clients.
* We communicate in personal, inviting, and authentic ways whether face-to-face or virtually.
SUPPORT
We empower and trust employees so they can realize their full potential on an individual and organizational level. We leverage our global reach for positive local impacts.
* We focus on employee health and well-being.
* We are empathetic and committed to diversity and inclusion.
* We listen to each other and think about what we want to say and then respond.
* We embrace corporate social responsibility and our ability to impact and enrichen the lives of our team, their families, our clients, and the world around us.
INNOVATION
We embrace an entrepreneurial spirit and growth mindset where change is a positive dynamic.
* We confidently challenge the status quo with respect and positive intent.
* We offer a leading-edge suite of proprietary technology applications.
* We rapidly adapt to current information, changing conditions, or unexpected obstacles.
* We act with vision, agility, and resilience.
* We listen to each other’s ideas and value diverse perspectives.
EXPERTISE
We are the most experienced team of industry experts. We share our knowledge with each other to make us stronger; we share our knowledge with our clients to make them stronger. There is no question we can’t answer, nor any problem we can’t solve.
* We cultivate a productive and agile environment which allows us to anticipate our clients’ needs and consistently deliver solutions in real time.
* We embrace an entrepreneurial spirit while leveraging the resources of a global organization.
* We scale our resources to meet the requirements of our clients.
* We foster continuous training and professional development.
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