Paul O'Donovan & Associates, Chartered Accountants are a medium sized firm based on Monahan Road, Cork. We are seeking to recruit a receptionist/office administrator 3 days per week to assist with the smooth running of the practice.
Position Title: Receptionist/Administrator
Job Type: Part-time - Wednesday, Thursday and Friday 9.00am to 5pm
The role involves general office support, secretarial and administrative tasks. The successful candidate will be expected to:
* Prepare monthly billings and client invoices
* Perform reception and telephone duties, including welcoming clients and visitors to the office
* Provide confidential PA services to Managers
* Audio and copy type
* Purchase office supplies
* Assist debtor control and collection
* Monitor and expedite prompt payment of all accounts
* Perform reception and telephone duties, including welcoming clients and visitors to the office
* Make appointments and travel arrangements
* Manage ad hoc requests and general enquiries
* Maintain up‐to‐date records within an existing filing system
* Support marketing initiatives, e.g. through the maintenance of contact databases, preparation of emailing lists etc
* Contribute to the continuous improvement of administrative processes
Essential skills include:
* Excellent communication and telephone skills
* Excellent computer skills - typing and efficiency in MS Office (Outlook, Word, Excel & PowerPoint)
* Excellent administration skills
* Attention to detail
* Experience with Sage 50 accounts preferable
Key Characteristics
* Friendly personality - approachable, outgoing & assertive
* Good organisational skills - ability to prioritise, follow up and multi-task
* Flexible and resourceful at problem-solving
* Ability to work independently and as part of a team
* Salary is based on a 3 day week.
Job Type: Part-time
Pay: From €17,500.00 per year
Work Location: In person