OverviewINFORM3 RECRUITMENT is seeking a Senior Administrator Bid Coordinator to join a busy civils contractor in Dublin/Wicklow. This role is designed to support various team members and contribute to the smooth running of daily office operations. Responsibilities include providing administrative assistance to the Quantity Surveyor and Directors, supporting the tendering process via SupplyGov and eTenders, and coordinating the preparation and distribution of quotations, accounts, and invoices to clients, including Local Authorities and Main Contractors.ResponsibilitiesCoordinate, maintain and update bid documents; work on a team managing bid submissionsPrepare and send out detailed itemized quotations, accounts and invoices to customers using the company’s financial accounts systemSupport all office operations by answering phones, handling emails, filing and ensuring day-to-day administration tasks are carried out efficientlyAssist the Quantity Surveying team with the tendering process, preparing documentation and meeting deadlinesManage and maintain health & safety documentation, ensuring records are kept up to dateConduct document control including creating packages, collating documents for the Site Team and sending documents to main contractorsLiaise with the accounting departmentOther ad hoc duties that the Company may require from time to timeSpecification / QualificationsHave excellent IT Skills with strong working knowledge of MS Word, MS Excel, ECDLPrevious experience working on government tenders and submissionsAbility to learn new tasks, proactive and problem solving mindsetAbility to manage multiple tasks and adapt to changing circumstancesExcellent telephone manner with strong communication skills to interact professionally with clients and team membersWillingness to learn more about the industryStrong interpersonal and organizational skillsFetac Level 5, 6Salary & BenefitsExcellent salary and package available to the right candidate. The client understands the value of quality staff, ensuring that they have put in place professional working practices and in return are looking for candidates that are self-motivated and who can deliver quality work.How to applyFor any more information on the role, please don’t hesitate to contact Michelle Keeley on email michelle@inform3.com or phone 015 314 886 or 028 308 98 345.INFORM3 Recruitment is an equal opportunities employer. By applying to this position, you accept the terms of our privacy policy, please find this on our website.
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