Financial Administrator & Office Manager (with EA duties)This is a 3 day per week role.
The successful candidate will work from the office 2 days and work from home 1 day.
About the role Our client is hiring a hands-on Financial Administrator who is excellent with the books and can run payroll, while also managing a smooth, welcoming office and providing Executive Assistant support to the CEO.
You don't need to be a qualified accountant but you must be accurate, organised, and comfortable owning day-to-day finance operations.
Key responsibilities Own the purchase ledger: process supplier invoices/POs/approvals/payments; reconcile statements.
Own the sales ledger: raise invoices (membership fees, training/events, sponsorship), track receipts, chase aged debt.
Bank & petty cash: daily posting and monthly bank reconciliations.
Maintain a clean general ledger; post journals, prepayments, and accruals.
Prepare a month-end pack for the CEO/external accountants: trial balance, aged AR/AP, variance notes.
Support budgeting/forecasting with up-to-date actuals and simple trackers.
Manage expenses and credit cards; ensure receipts and VAT treatment are correct.
Liaise with external accountants on management accounts, year-end and audit queries.
Payroll & Compliance Run monthly payroll (Bright Pay/Thesaurus or similar): starters/leavers, overtime, benefits, statutory deductions.
Process PAYE/PRSI/USC and ROS submissions; issue payslips; reconcile payroll control accounts.
Maintain employee records (leave, benefits, contracts) in line with GDPR.
Track and file VAT (and any RCT/PSWT if applicable); keep statutory calendars current.
Office Management First point of contact for the office: supplies, facilities, health & safety, supplier contracts.
Oversee IT admin with vendors (accounts, licences, simple troubleshooting coordination).
Support board/committee logistics: rooms, packs, minute taking when required.
Keep policies up to date (expenses, travel, data retention, H&S).
Diary & inbox support; meeting prep, brief packs, and follow-ups.
Book travel, events, and member meetings; draft correspondence and simple reports.
Maintain key trackers: actions, KPIs, stakeholder lists.
What you'll bring3–5+ years in a finance admin/bookkeeping role (SME, non-profit, or membership body ideal).
Strong double-entry grounding; comfortable with reconciliations and month-end prep.
Confident with payroll (Ireland) and ROS submissions.
A stickler for accuracy, deadlines, and tidy records (GDPR-aware).
Great organiser and communicator; calm, helpful, service-oriented.
Able to juggle finance tasks with office/EA duties without dropping the ball.
Nice to have Non-profit/membership finance experience (subscriptions, events).
Basic VAT knowledge for events/training/sponsorship.
Minute-taking and board pack formatting.
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