Administrator – working in Human Resources
Seeking a dedicated Administrator to manage the daily HR operations that keep our organisation running smoothly.
Job title: Administrator – working in Human Resources
Reporting: Head of Operations
Contract: 4 days a week – 3-year specific-purpose contract
Hours: 28 hours per week
Location: Maynooth (3 days office-based)
Salary: €26,972 for 4 days (F/T €33,715)
Purpose of the Post:
We're seeking a dedicated Administrator to manage the daily HR operations that keep our organisation running smoothly. This role is ideal for someone who's passionate about the not-for-profit sector and motivated by the knowledge that their work directly contributes to our mission and strategic goals.
If you thrive in a purpose-driven environment and want your administrative expertise to make a meaningful impact, we'd love to hear from you.
Responsibilities to include but not limited to:
1. Serve as the primary contact for managers and staff, offering guidance and support on all HR policies, procedures, and processes.
2. Manage and process employee lifecycle events—including onboarding, exits, probation reviews, leave, holidays, and contract changes—efficiently using digital HR systems.
3. Collaborate with the Finance team to ensure accurate communication and updates regarding new hires, sick leave, and other employee-related matters.
4. Contribute to the creation and revision of HR policies and procedures, ensuring alignment with current Irish employment law and EU regulatory standards.
5. Maintain up-to-date and accurate employee records across all HR platforms, including HR Locker and DocuSign.
6. Perform additional duties as assigned by the Head of Operations or senior leadership, in line with organisational needs.
Professional Qualifications and Experience
E- Essential; D- Desirable
7. Bachelor's degree in human resources or business administration or similar discipline (E)
8. At least 3 years relevant work experience (E)
9. CIPD qualification is an advantage (D)
10. Experience of working in a not-for-profit voluntary organisation (D)
Person Specification
11. Strong communicator with excellent people management, interpersonal communication, influencing and teamwork skills.
12. Proficient in IT skills to include MS Office: Word, Excel, Outlook and HRIS
13. Excellent written and verbal communication skills with the ability to engage at all levels with the organisation.
14. Understands the importance of discretion and handles sensitive information with care.
15. Consistently delivers timely, accurate results aligned with key performance indicators
Benefits:
16. Annual leave: 24 days (Pro-rata) plus Good Friday
17. Wellness day per annum
18. Pension: Contributory pension benefits (5% EE and 5% ER)
19. 6 weeks paid sick leave per annum (Following 13 weeks of employment)
20. EAP: 24/7 Employee Assistance
21. Flexible Work: Flexible work practices that support work life balance. (Applies post probationary period)
22. Paid Maternity and Paternity Benefit