Executive Assistant - Maynooth University Unijobs are currently recruiting Executive Assistants to work for our client Maynooth University.
We are looking for canadidates that are available to commence ASAP and the roles will vary from 1-3 month contracts initially.
The working hours are 35 per week, fully onsite and the hourly rate will be €*****.
Job Description An Executive Assistant will provide high-level administrative support to the department within the University.
The role requires a mix of administrative expertise, discretion, and understanding of the academic environment.
Administrative Support Manage calendars, schedule meetings, and coordinate travel arrangements.
Prepare agendas, take minutes, and follow up on action items.
Draft, proofread, and format emails, letters, reports, and presentations.
Organize and maintain filing systems, both electronic and physical.
Communication Liaison Serve as the first point of contact for internal and external stakeholders.
Screen and prioritize communications (emails, calls, correspondence).
Facilitate communication between university departments, faculty, staff, and external partners.
Operational and Office Management Oversee day-to-day operations of the executive's office.
Order office supplies and manage expenses or procurement forms.
Coordinate onboarding for new staff or faculty in the department.
The ideal candidate will have: An understanding of GDPR and the necessity to maintain confidentiality, with a proven ability to exercise discretion and diplomacy.
Excellent communication and interpersonal skills.
The ability to liaise effectively with staff and students.
Excellent organisational skills and be capable of taking initiative.
Experience dealing with periods of pressure and prioritising competing tasks.
Excellent IT skills, e.g., MS Word, MS Excel, email, web maintenance and editing.
An ability to use new information systems effectively.
An ability to multitask and a commitment to working as part of a team.
A flexible approach to work, in order, to deliver an efficient, seamless service in the context of a front-line position.
In addition to the above, the candidate should understand and empathy with the mission, ethos, and overall approach of Student Services in the University.
Unijobs DAC is an equal opportunities employer Skills: Hardworking Reliable Dependable