Overview
CREGG is currently recruiting a Documentation Specialist for a client based in East Cork on a permanent basis.
Role Overview
The Documentation Specialist is responsible for supporting the commercial and financial performance of engineering projects.
The role focuses on project cost tracking, variation management, subcontractor administration, and commercial reporting.
Working closely with project managers, engineering teams, and finance, the role ensures accurate cost control, timely customer invoicing, and effective management of project variations while supporting the overall delivery and profitability of projects.
Responsibilities
Project Cost Control
Monitor project progress and prepare
customer payment applications
in line with project milestones and contractual requirements.
Track and manage
engineering day works
, ensuring accurate commercial recording and cost recovery.
Control and manage
scope changes and cost variations
, ensuring all variations are documented, approved, and commercially managed to minimise scope creep.
Review and assess
subcontractor quotations, variations, and claims
to ensure accuracy and value.
Prepare and issue
purchase orders and subcontract agreements
in accordance with company procurement and commercial procedures.
Maintain accurate project cost records and assist with cost forecasting and reporting.
Commercial & Business Support
Develop a strong understanding of the company's
business model, services, and technical solutions
.
Work closely with
management, engineering teams, project managers, and finance
to support the successful delivery of projects.
Implement and promote
best practices in cost tracking, variation management, and commercial reporting
.
Provide
commercial guidance and support
to project managers and engineering teams throughout project delivery.
Assist in identifying opportunities to improve
estimating methods, project cost control, and reporting processes
across the organisation.
Skills & Experience
Experience in
project cost control, quantity surveying, or commercial project support
.
Strong understanding of
project financial management and cost tracking
.
Experience managing
variations, subcontractor costs, and commercial documentation
.
Ability to analyse financial and commercial data to support project decision-making.
Strong organisational and documentation skills.
Good communication skills with the ability to collaborate across technical and commercial teams.
A Valid Irish work permit
Preferred Qualifications
Degree or diploma in
Engineering, Quantity Surveying, Construction Management, or Business
.
Experience working in
engineering, construction, or technical project environments
.
Familiarity with
project management or ERP systems
.
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