Role Title:
Executive Office Administrator - Communications
Grade:
N/A
Reports to:
Strategic Communications Manager
Division / Department:
Executive Office
Role Purpose:
The Chief Executive Office works across all divisions connecting, co-ordinating and integrating strategic business objectives and cross divisional initiatives; most notable being the integrated strategy for sustainability and climate action. Part of the Executive Team, the Chief Executive Office provides direct support and assistance to the Chief Executive in all areas including communications, stakeholder and relationship management, collaboration, influence and engagement. The Executive Office Administrator will support the EO Team.
Key Areas of Responsibility:
Working closely with the Strategic Communications Manager, the main responsibilities of the role will include:
Internal Communications
* Management of cross-divisional 'Information, Events and Awareness Calendar'
* Scheduling, co-ordinating and producing monthly all staff webinars (and other events as required), including preparation of content
* Scheduling and co-ordinating of content for Quarterly CEO Newsletter
* Development, implementation and monitoring of IC activities initiatives, liaising with Divisions and Departments in the development of content
* Updating content on the Intranet and ensuring co-ordination of materials across internal and external platforms (e.g., TV Screens, LinkedIn, Website)
* Management of Internal Comms mailbox, responding to queries etc.
* Administrative and communications support for Blended Working
* Preparation and delivery of updates, reports and presentations on initiatives
* Tracking, measuring and reporting of internal communications activities
Digital Communications
* Scheduling, co-ordinating and producing LinkedIn content and associated analytics and reporting
* Supporting website updates
Events & Conferences
* Liaising with external organisations to co-ordinate participation in conferences, events etc.
* Preparing materials for conferences and events (e.g. presentations, briefing notes, branding etc.)
Administration
* Development of Executive Office processes and procedures
* Assisting with the procurement of supports and services related to Executive Office activities
Essential Requirements:
* A minimum of two years' relevant and satisfactory experience of working in a busy office environment.
* Excellent verbal and written communication skills
* Intermediate to advanced level MS Office experience – particularly Word, Excel, PowerPoint and Outlook. Working experience of MS Teams and/or similar shared platforms is required plus a proven aptitude to pick up other software quickly
* Highly organised, with strong attention to detail and good numerical and analytical skills
* Experience of working with diverse teams
* Experience of undertaking and effectively managing a significant workload, including the management of concurrent departmental projects
* Ability to work on own initiative, with strong multitasking capabilities
* Ability to work to tight deadlines and prioritise tasks effectively
* Demonstrate a good understanding of, or the ability to quickly learn, the public sector working environment
* Fluency in the English language, both written and oral