About us
Since 1991, ORS has led the way in anticipating and responding to diverse client requirements in the construction industry. Time and experience have enabled us to create significant additional value in our projects with the blending of nine distinct specialist design and build services. Over the decades, we have developed trusted, lasting partnerships with our property developer, international project funding agency, local authority, government agency and private clients. Our end-to-end project collaboration with stakeholders, architects, design teams and contractors ensures excellent, innovative solutions. We are proud to have been recognised as one of Ireland\'s Best Workplaces by Great Place to Work for the 6th consecutive year in 2024. This year, we have also been awarded IBDA\'s Best Company to Work For and received the GPTW Team Award. In 2022, we were honoured to win the Best Hybrid Way of Working award by Great Place to Work and the IBDA\'s Mental Health & Wellbeing Initiative of the Year award. At ORS, our people-centric culture drives everything we do. These accolades reflect our unwavering commitment to cultivating a positive and supportive work environment that nurtures and empowers our employees.
About the role
ORS is a fast-growing firm, and we are expanding our talent to support the growth of the company. The Health and Safety Management Teams Senior Administrator is a varied role. The primary focus of this role will entail being responsible for managing the overall compilation of project specific documentation within the team and in doing so working closely with the team lead and senior consultants. General tasks may include the accurate and timely preparation/delivery of project submissions and documents, both internally within the team but also to external groups such as clients, architects, contractors. Some of these documents may include the preparation of Preliminary Safety and Health Plans, Design Risk Assessment Trackers, Construction Stage Inspection Reports and the gathering of documents and compilation of project Safety Files. It is also envisaged that the role will include assisting with the preparation of team tender submission and issuance of required documentation critical to the tendering function within the team. As the team and business continue to grow and explore new avenues, daily tasks may change to suit.
About you
You will be proactive in assisting the Health and Safety Management team with the management and control of the team and project documents, recording incoming/outgoing documents while also providing strong administrative support as required. You will be responsible for the smooth running and efficiency of documentation within the team and on projects, ensure that all requirements of the team & project processes are coordinated and completed to the highest standard and within the timelines required.
Responsibilities
* Ensure that management of document revisions is accurate for all team & project documentation.
* Manage and maintain the administration of the team & current projects across multiple departments (if required).
* Work with the Business Development and Tender Team functions within the business to ensure tenders are drafted, reviewed and issued in a timely manner.
* Carry out all document control functions – setting up new projects folder and channels, ensuring project set up procedure is followed with clients and internal departments, record incoming and outgoing correspondence within the team etc.
* Capable of liaising with the team to ensure timely and accurate retrieval of project information.
* Capable of liaising with clients and contractors to ensure timely and accurate submission of relevant information and/or deliverables.
* Proactive monitoring of project procedures and processes, engaging with project teams to address issues and identify improvements.
* Liaising with project managers, administration staff and project technicians on all documents.
* Maintaining records and producing regular detailed reports on progress, if requested.
* Other ad hoc duties assigned by management.
Skills and experience
* Strong administration experience.
* 2-3 years’ experience in a similar role.
* IT Literacy (Microsoft Word, Excel, Outlook, SharePoint).
* Construction experiences an advantage.
* Technically strong with excellent communication and interpersonal skills.
* An ability to work independently and as a member of a team in a dynamic, fast-paced environment.
* Attention to detail and organizational skills.
* Ability to work well under time restraints.
* Experience with Microsoft Office – Word, PowerPoint, Excel, Access, and Outlook.
What’s in it for you
* Our award-winning hybrid working model
* Engineers Ireland CPD Accredited employer
* Certified Best Workplace with Great Place to Work for six years running (2018-2025)
* Attractive rewards framework
* Competitive market salary
* Professional memberships, paid by the company at chartered level or equivalent
* Opportunities to work across our multiple disciplines
* Weekly events (CPD\'s, virtual events, social events, workshops, guest speakers and fun team activities)
* Parental, paternity and Maternity leave schemes
* High impact working environment with a flat and non-bureaucratic organisational structure
* Opportunity to be part of a team that is growth focused and ambitious
ORS is committed to creating a diverse and inclusive company culture. We foster a culture of inclusion for all employees that respects and supports their individual strengths, views and experiences.
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