Job DescriptionProfessional Practices AssistantAbout The Team & Business LineCitco Group provides services to our Citco Group of Companies and helps business to succeed in client service excellence.As a valuable member of our Internal Audit team, you will work closely with internal stakeholders and cross-functional teams to support business operations and help them to achieve their goals.Your RoleThe Professional Practices Team (PPT) Assistant will assist the PPT Manager to improve the consistency of approach and use of audit applications by all internal audit staff, coordinate reporting from Internal Audit; provide guidance and training to all internal audit staff; coordinate the process supporting the update of the Audit Universe, the risk assessment of audit entities, the annual planning process and the allocation of resources against the plan; coordinate GIA quarterly and annual reporting; and support the administration of GIA systems.ResponsibilitiesReports directly to the PPT Manager and maintains good relationships with GIA Business Partners (BPs) and internal auditor staffSupports the quarterly and annual reporting to Management and the various Committees to whom the function reportsProvide assistance to GIA staff to facilitate consistent use of the TeamMate+ and various data analysis tools (such as Power BI, ACL systems), including diagnosing and resolving basic technical issues or escalating complex problems to appropriate support channelsAssists in developing and delivering/coordinating technical training across the function, including new employee on boarding, as well as maintenance of the training tracker for the functionPerforms administrative tasks for GIA including expense report processing, maintenance of the GIA SharePoint site, providing TeamMate+ administrative support for GIA staff and business users, creating and maintaining GIA style templatesSupports the PPT Manager with policy and procedure updates, including monitoring refresh cyclesSupports governance and compliance tasks, such as performance of Sharepoint site and Shared Drive access reviews.Manages data stored in GIA repositories (e.g., SharePoint and shared drives), including regular clean-up and ensuring compliance with data retention policiesLiaises frequently with the internal audit function, as well as external stakeholders as first point of contact in the internal audit function for requests, queries, and ongoing technical support.Assists with travel logistics and coordination for the team, supporting various administrative aspects of business tripsQualificationsAbout You:At least three years relevant experience in a similar administrative position.Previous experience as an administrative assistant in an internal audit function is preferredHands-on experience with internal audit applications/tools is an advantageKnowledge of the TeamMate+ application and use of CAATs will be considered an advantageAdvanced proficiency with Word, Excel, PowerPoint and Visio is expected, with a strong ability to create visually appealing management presentation materialsDemonstrated experience in creating engaging visual presentations and reportsAbility to work on multiple projects simultaneously and manage competing prioritiesExcellent people skills and communication abilitiesStrong initiative in communicating with internal and external stakeholdersOur BenefitsYour well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respectCitco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.