CREGG is seeking a Property Management Assistant to join a large & well-known employer based in Shannon, Co. Clare. You will ideally have previous experience working in an operations, financial or administration role within the property or facilities management sector. Please note this is aPermanent/ Full Time role with a hybrid working policy also on offer for the successful candidate. The Role: Reporting to the Property Management Manager, the main purpose of the role is to support the Property Operations team with a range of administrative duties and to engage directly with clients and service providers to the company. Key Responsibilities: Preparation of annual property service charge, water and commercial rates budgets in collaboration with Finance. Preparation and submittal of monthly variance analysis of service charge budgets. Maintaining various reports on buildings and estates under company management as requested e.g. Vacant building and estate inspection reports. Dealing with queries from clients regarding service charges. Liaise with the legal department re legal issues relating to problem tenants as required. Calculation and preparation of client balancing statements relating to service charge rate changes. Supporting internal and external service charge audits. Maintaining Service charge audit records for each estate & multi let. Ensure Sq. footage details are correct for each estate & building and amend records as required when new buildings are completed. Preparation of commercial rates payment schedules on vacant buildings and multi lets for each local authority. Arranging rates revaluations of existing properties. Completing section 11 forms for local authorities when applicable. Supporting the leasing team and operations team on a range of duties including inputting data on the Property Financial System (Yardi) e.g. work orders issued to maintenance contractors as required. Being the point of contact for local authorities and clients on matters relating to commercial rates and service charges. Ensuring that all company buildings are properly insured in collaboration with Finance and external insurance brokers. Dealing with the prompt payment of utilities invoices and liaising with the Leasing team on payment of same. Administration of Building Alteration Permits for proposed new works on our buildings by tenants. Other Administration duties as required. Skills & Experience: Previous experience in property management, facilities or real estate sectors would be highly desirable. Strong administrative skills with analytical & problem-solving capability. Experience of directly dealing with tenants on property management issues is a distinct advantage. Strong IT skills and good proficiency in the use of Microsoft Office applications, notably Microsoft Excel. Proven systems knowledge (Yardi is utilised by the company). Good communication, relationship management and negotiation skills. Proven financial and administration experience (within the property sector a distinct advantage). Estate Agent experience is an advantage but not essential. Offer: This is a full-time permanent role with the salary depending on the candidate skills & experience but is expected to be in the range of approx. €40-€45k along with an excellent benefits package. Hybrid working will also be on offer for the successful candidate once you are fully acquainted with the role. Please contact Barry Dolan in CREGG Recruitment for further information on the role on or email your CV to INDCRG Skills: "Property" "Operations" "Administration" "Finance" "Communication" "Negotiation" "MS Excel