Job Title – Team Assistant
Location – Dublin
Hybrid – 2 days a week in office
Permanent
*About Flutter:*
Flutter consists of two commercial divisions (FanDuel and International) and our central Flutter Functions; COO, Finance & Legal. Here in Flutter Functions we work with colleagues across all our divisions and regions to deliver something we call the Flutter Edge. It's our competitive advantage, our 'secret sauce' which plays a key part in our ongoing success and powers our brands and divisions, through Product, Tech, Expertise and Scale.
In Flutter Legal we provide global expertise to protect the Flutter brand and drive the "Flutter Edge". The team are leaders of our sustainability and social license to help our customers and communities thrive.
An opportunity has arisen for an enthusiastic Team Assistant with excellent interpersonal skills and a can-do attitude to work in-house. We are looking to hire a highly organised Team Assistant who is keen to gain experience in a fast-paced global organisation. The primary responsibilities of this role is to support the Director with legal entity information required for licensing applications, support with administration of the Group's global subsidiaries, and provide general administration support to the Company Secretarial team.
*What You'll Do*
* Coordinate Company Secretarial tasks for Flutter's licensing processes across regions. Ensure accurate documentation, approvals, and compliance.
* Manage the primary company secretarial inbox, respond to technical Company Secretarial questions including offering solutions, collaborating with internal and external collaborators, and advancing when needed. Additionally, coordinate the notarization, apostille, and legalization of documents by scheduling appointments with local embassies or consulates as needed.
* Coordinate meetings for the subsidiary Board, align submission deadlines with relevant collaborators, and compile and distribute Board packs using Diligent Boards;
* Manage the quarterly legal entity certification process;
* Coordinate the quarterly Group Structure chart and Governance Tracker process issuing to internal teams along with related policies.
* Invoicing, raising PO numbers, and liaising with accounts payable team and suppliers;
* Support with Board meeting logistics, including travel arrangements, diary invites, liaising with third party suppliers;
* General filing, scanning, storing of documentation (hard copies and electronic) and maintenance of company seals;
* Ad-hoc support with PowerPoint presentations;
* Assist with additional projects and tasks related to Group Secretariat function as directed by Deputy Company Secretary or Board Secretarial Manager.
*How You'll Do It*
* Excellent communication skills both oral and written (English) with the ability to interact professionally with senior executives across the Group;
* Highly organised and ability to prioritise effectively;
* Confident working with confidential information;
* The ability to stay calm under pressure with a mature outlook and approach;
* Experience working within a fast-paced organisation;
* Ability to work autonomously and collaboratively in a team environment and willingness to learn and adapt in a dynamic setting;
* Attention to detail;
* Proactive with a hands-on approach and a can-do attitude;
* Strong team ethic and willingness to support team members to meet deadlines where relevant;
* Computer literate (Word, Excel, PowerPoint, Access, Visio, Oracle Financials).
*What's In It For You*
We are a flexible employer; whether you have personal commitments or a hobby that brings you joy, we want you to bring your best self to work and feel empowered to do so. We also like to share our success; after all you make it happen. We have an excellent benefits package that can be personalised to you:
* Bonus scheme
* Uncapped holiday allowance
* Enhanced pension scheme
* Private healthcare
* Life assurance
* Income protection
* Hybrid working
* £/€1,000 annual self-development learning fund
* Paid volunteering days
* Enhanced parental leave
* Wellbeing fund (£/€250 a year)
* Recognition programs
* Gym membership, discounts, vouchers and much more
*About Flutter*
We are a world leader in online sports betting and iGaming, with a market leading position in the US and across the world.
We have an unparalleled portfolio of the most innovative, diverse and distinctive brands including FanDuel, Sky Betting & Gaming, Sportsbet, PokerStars, Paddy Power, Sisal, tombola, Betfair, MaxBet, Junglee Games and Adjarabet.
With our global scale and challenger attitude, through which we excite and entertain our customers, in a safe and sustainable way. Using our collective power, the Flutter Edge, we aim to disrupt the sector, learning from the past to create a better future for our customers, colleagues and communities.
We're working to be an inclusive employer, and we encourage people from all backgrounds, ways of thinking and working to apply. Everyone brings different perspectives and experiences; you don't have to meet all the requirements listed to apply for this role.
If you need any adjustments to make this role work for you let us know, and we'll see how we can accommodate them.