Company Overview:
Our client is a highly successful and well-established organisation operating multiple retail pharmacy locations across Northern Ireland and the Republic of Ireland. Since its establishment in 1999, the business has experienced significant growth and continues to expand. This position is part of a busy finance team and reports directly to the Financial Controller.
Payroll Responsibilities
Maintain and update employee records
Process new hires and leavers, including P45 documentation
Monitor and review employee clock-ins; correct anomalies in agreement with management
Update payroll for overtime, bonuses, pensions, health insurance, and ad-hoc payments
Calculate and process SMP and SSP in line with individual contracts and return-to-work dates
Resolve payroll-related queries from employees
Prepare monthly sickness reports for HR
Monitor and track staff holidays
Liaise closely with HR and provide reports as required
General payroll administration
Perform additional payroll duties as required
Accounts Responsibilities
Reconcile weekly till sheets from retail locations; summarise and report to management
Post monthly summaries to accounting software
Manage the Purchase Ledger for all branches and head office
Ensure invoices and statements are accurately recorded prior to VAT/HMRC submissions
Reconcile UK and Republic of Ireland bank accounts
Prepare monthly supplier payment runs for each branch
Conduct supplier licence checks
Manage credit notes
Reconcile locum payments
General accounts administration
Perform additional finance duties as required
Candidate Requirements
The successful candidate will demonstrate:
Minimum of three years’ experience managing payroll systems within a large organisation
Experience maintaining a Purchase Ledger function
Strong ability to meet strict deadlines
Relevant payroll or finance qualifications (desirable)
Proficiency in Microsoft Office, Sage 50 Accounts, and Sage Payroll
Experience with workforce management software (desirable)
Excellent organisational skills and attention to detail
Strong time management skills, particularly in meeting payroll, VAT, and management accounts deadlines
Good written and verbal communication skills
Ability to work effectively as part of a team
Benefits
The successful Payroll and Accounts Assistant will receive:
Competitive salary (depending on experience)
30 days annual leave (inclusive of statutory bank holidays)
Company pension scheme
Staff discount
Supportive and dynamic finance team environment
Free on-site parking