Job Purpose Blackrock Health Hermitage Clinic provides an essential Supply Chain Service across all departments and wards to ensure the smooth running of all clinical and non-clinical areas.
Stock is managed from delivery to storage to distribution.
It is paramount that all critical items are available at all times.
The Supply Chain team ensures these requirements are met by efficient management of stock.
Job Background/Context Blackrock Health Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities.
Our clinical specialities include surgery, medicine, endoscopy, oncology and interventional diagnostics.
The Supply Chain team is responsible for ensuring all goods are delivered and stocked to the correct levels across the hospital.
The Supplies Officer will manage the flow of medical supplies around the hospital using the new inventory management system.
The inventory management system will aid the Supplies Officer in ensuring all required stock is located correctly and assist them in moving and rotating stock as necessary.
Key Responsibilities Operations Define min/max levels in each clinical store area.
Ensure adequate item /shelves labelling.
Gather data and ensure stock rotation.
Ensure the transition period from manual to automated stock management runs smoothly and with no interruption in service.
Actively participate in training programmes for any new systems/software.
Deliver goods (stock and non-stock items) to the appropriate department/area in the hospital.
Monitor distribution of stock and ensure an appropriate restocking and optimum supply are in place.
Carry out pick list stock item requests.
Carry out cycle counts in wards, theatre and other clinical departments throughout the hospital using handheld scanners.
Maintain stock records using the inventory management system.
Receipt of all goods via the inventory management system.
Deal with stock recalls as required.
Support nurses with Point-of-Care implementation as required.
Validating theatre stock daily as required.
Ensure that all store locations are maintained as per hospital policy.
Continually liaise with the procurement team on changes of products and max/ min levels.
Carry out annual and ad-hoc stock takes in conjunction with others in the hospital.
Other ad-hoc operational duties as required throughout different areas of the hospital.
Learning and Education Attend and participate in staff development programmes on an ongoing basis.
Attend all mandatory training days and ensure that all mandatary training is in date.
Comply with all HR system and policy requirements.
Promote a patient centred culture of openness and responsiveness to positive and constructive patient feedback and ensuring patient dignity, respect and choice is maintained in their care.
Quality Improvement and Risk Management Ensure compliance with all relevant Hermitage Clinic guidelines, policies, procedures and relevant legislation and regulatory requirements.
Participate in the continuous review and evaluation of policies, guidelines and existing practices.
Assist in promoting a culture of continuous quality improvement across the department.
Be aware of the core objectives, standards and key performance indicators for the service and contribute to the monitoring of performance against these standards.
Participate in the requirements of the clinics accreditation process.
Participate in the requirements of the clinics risk management programme.
Promote the delivery of a high standard of care to all patients.
Work with members of the Multidisciplinary team in devising Standard Operating Procedures for the development of the Unit.
Assist in ensuring a culture of safety, promoting positive reporting of incidents and near misses; investigate and take remedial action on incidents or near misses involving patients and staff according to clinic policies, protocols and guidelines.
The Supplies Officer will perform other duties appropriate to the post as may be assigned to him/her from time to time by their Line Manager.
A more specific functional specification will be available at a Departmental level to reflect day to day operations of the role in that area.
Essential Criteria Knowledge / Experience Experience in Materials Management Healthcare / Hospital experience Experience using computer based systems Skills/ Competencies as per HMC framework Technical and professional expertise Results driven and accountable Patient centred Commitment to quality Communication and Interpersonal skills Teamwork Flexibility and adaptability Desireable Skills Knowledge/ Experience Experience with clinical supplies This Job Description is intended as a basic guide to the scope and responsibilities of the position and is subject to regular review and amendment.
The role holder will be required to be flexible in this position and is expected to facilitate working additional hours on occasion, when requested.
Blackrock Health Hermitage Clinic is an Equal Opportunities Employer Skills: Supply chain Healthcare stock management