We are a distributor of packaging materials and machines and are a team of five, and as our business continues to grow, we are looking for a full-time Office Manager to keep our operations running smoothly, support our sales effort, and be a trusted first point of contact for clients.
This is a maternity cover position, starting in February 2026 (possibility of permanent role can be discussed). You will receive comprehensive handover and training during the first months to ensure a smooth transition into the role.
You will own the day-to-day office cadence, keep systems tidy and accurate, and collaborate closely with engineering, logistics, and finance. Two team members – Logistics OP and Production OP – will report directly to you.
Key Responsibilities
* Process customer orders, manage CRM updates, and deliver professional client-facing support
* Handle inbound queries and prepare the monthly sales report
* Raise quotations and invoices; follow up on supplier quotes and track lead times
* Plan production/engineering slots; update the work schedule and coordinate sub-contractor engineers
* Plan and process stock purchase orders, ensuring compliance with internal controls and procedures.
* Order office supplies and ensure smooth day-to-day office operations
* Prepare the pay run; enter purchase bills; perform bank reconciliations (incl. expenses/credit card receipts)
* Manage Accounts Payable/Receivable, Revenue reports (VAT, Intrastat, Vies) and month-end checklist
* Maintain accurate records in the CRM and across internal systems
* Support ISO and Repak reports and Internal Audit reviews.
* Any additional tasks reasonably requested by management to support the team
Working Hours:
Monday – Friday, 9:00 AM – 5:30 PM
Homeoffice to be discussed
About You
* Strong people skills and confident, professional communication (written & verbal)
* High proficiency with IT/office systems; disciplined with data accuracy and deadlines
* Highly organized, detail-oriented, able to prioritize and multi-task in a small, fast-moving team
* Experience in a similar office/operations role; exposure to finance admin (AP/AR, VAT, reconciliations) is a plus
* Forklift licence an advantage (for occasional cover); comfortable with occasional manual handling
* Client-centric mindset with a proactive, "get-things-done" attitude
If you are looking to join a growing company where teamwork, initiative, and reliability are valued, we would love to hear from you. Please send your CV and a short cover letter to — we look forward to hearing from you and are excited to meet you in the near future
Job Type: Full-time
Benefits:
* On-site parking
* Sick pay
Work Location: In person