Job Title: Clerk - Grade 4
We are seeking an experienced Clerical Officer to join our team on a temporary, full-time contract. The successful candidate will be immediately available and based on the West side of Galway close to the University Hospital of Galway.
Key Responsibilities:
* Supporting the Senior Executive Officer in all administrative needs
* Preparing HR forms
* Working in a fast-paced environment
* Verifying and recording Invoices for Utility Bills, Agency, Storage, Cleaning, and Printer Invoices
* Processing orders for Janitorial items and Oil requests
* General Administration duties such as filing, typing, data input, photocopying, scanning, etc.
* Minute taking as required
* Dealing with queries by phone, email, and post
* Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts
* Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
* Any other duties assigned by the Staff Officer/Senior Executive Officer
* Scheduling clinics
* Processing claim forms
* Issuing Primary Medical Certs to people with disabilities
* Sending out clinic appointment letters
* Maintaining the client database
Requirements:
* Proficient in Microsoft Office; Word, PowerPoint, and Excel
* Previous experience within HSE
* Strong typing skills are essential
* Dictaphone typing is desired but not essential
* Excellent communication, organisational, and presentational skills
* Attention to detail, prioritisation, and deadline orientated