Document Controller – Silent Aire, Dublin
We are seeking a highly organized and driven Document Controller to join our team.
The ideal candidate will be proficient in MS Applications and have experience with Procore, Aconex, and Viewpoint.
This role requires excellent multitasking abilities and a keen eye for detail to track the progress of documentation gathering and ensure timely submission to clients.
Responsibilities
Document Management: Scan, rename, and save documents to the server; upload documentation to the client platform; report on the status of project documentation.
Internal Platform Maintenance: Maintain ACC, our internal platform, ensuring the site team has access to necessary information.
Stakeholder Liaison: Communicate with internal stakeholders and different departments to ensure client requirements are met on time.
Project Coordination: Manage multiple small projects simultaneously, ensuring smooth transitions between tasks.
Resource Planner Updates: Update the resource planner platform, ensuring accurate and current information.
Submittals Management: Collect submittals from the in-house team and upload them to the Main Contractor platform; return comments and upload responses as needed.
Support PMs with adherence and completion of external workstreams and document management applications such as Compass, Procore, Aconex, and EIDA.
PMO Support: Assist with ad hoc administrative tasks for the Project Management Office and provide administration and coordination services for document management systems and support the site teams.
Requirements
Must be able to work in the office in Dublin 12 five days per week.
Previous experience within construction, pharmaceuticals, or manufacturing is desirable.
Strong multitasking skills and the ability to track and manage documentation processes.
Excellent communication skills and the ability to liaise effectively with various stakeholders.
Ability to prioritize tasks and manage time efficiently.
Preferred Skills
Proficiency in MS Outlook, Excel, Word, and other online platforms.
Familiarity with construction platforms such as Viewpoint, Autodesk, or Procore.
Team player with a proactive and driven attitude.
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