COMPANY DESCRIPTION
Our client is a leading Global Freight forwarding and Logistics provider with their Head office based in Dublin. We deliver high-quality, state-of-the-art freight and logistics solutions Globally serving niche industry sectors. We operate a flat management structure enabling us to make swift business decisions to our customers' changing needs. Our flexible yet focused business approach ensures that we can deliver the right solution competitively. We are in a phase of growth and now have an opening for a Fine Art freight forwarder.
POSITION DESCRIPTION
The Freight Forwarder will have overall responsibility for managing day to day coordination and management of a number of operations. They should excel at management through delegating tasks and should demonstrate exceptional communication and interpersonal skills. They will be responsible for all Road, Oceans and Air operational efficiencies including working as a team leader, liaising with clients, coordinating and managing day-to-day allocation of duties.
We are seeking a Fine Art Shipping Coordinator with at least 1 year of experience in air import/export and/or customs. This role is integral to ensuring the smooth and efficient handling of high-value artwork and artifacts during transport, both locally and internationally. The successful candidate will work closely with clients, the operations team, and customs authorities to coordinate the seamless movement of fine art shipments, ensuring compliance with all regulatory requirements.
Key Responsibilities:
•Coordinate the end-to-end logistics of fine art shipments, including air imports/exports, customs clearance, and transportation.
•Act as the main point of contact for clients (private collectors, galleries, museums) to ensure all needs are met.
•Prepare and review shipping documentation, including air waybills, export/import paperwork, and customs declarations.
•Liaise with customs authorities and ensure compliance with all regulations, including import/export procedures for fine art.
•Coordinate with internal teams (operations, drivers, and technicians) to ensure smooth execution of transport and installation.
•Prepare estimates for transportation, packing, crating, and customs services, providing clients with accurate timelines and costs.
•Maintain meticulous records of all shipments, including tracking details and documentation for customs purposes.
•Troubleshoot any logistical issues that arise during the transportation process and provide solutions.
•Support the operations team with invoicing, reporting, and other administrative tasks.
Candidate Profile:
•At least 1 year of experience in air import/export or customs, ideally within the fine art or logistics industry.
•Strong knowledge of customs procedures and regulations, including familiarity with import/export documentation.
•Excellent communication and client management skills, with the ability to build strong relationships.
•Exceptional attention to detail and organizational skills, capable of managing multiple shipments and deadlines simultaneously.
•Proactive and self-motivated, with the ability to work independently and as part of a dynamic team.
•Proficiency in Microsoft Office (Word, Excel) and experience with shipping and customs software.
•Flexibility to work in a fast-paced, time-sensitive environment where priorities may shift.
•Supporting the Ops Team in anything else as is required.
NUMBER OF YEARS PREFERRED EXPERIENCE
* Minimum of 2 years' experience as a freight forwarder is essential
* Knowledge of the Road and air industry, good relationship with air and shipping lines
* Excellent communication skills and customer centric attitude
* Relevant qualification
* Dangerous Goods knowledge is an advantage
* Excellent knowledge of customs clearance and relevant formalities
* Knowledge of Thyme IT system
* Hands on approach and ability to meet deadlines and maintain priorities
· High level of IT proficiency and working knowledge of the following packages: Email, Internet, MS Word, Excel, PowerPoint
Please submit all CVs to
Job Types: Full-time, Permanent
Benefits:
* On-site parking
Work Location: In person