The Role
PE Global are recruiting for a
Personal Assistant
for our pharmaceutical client based in Carrigtwohill.
This is an initial 12-month contract role, hybrid working options.
Summary
Responsible for all administrative functions related to the office of the Director – External Manufacturing Small Molecule – incl.
but not limited to calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, filing, minute taking and handling teleconference setups, payments and account reconciliations.
Job Responsibilities
Provide strategic administrative support to the Director to support optimal use of executive time, resources and effective achievement of the Director's goals and responsibilities
Manage projects on behalf of the Director including follow-up with staff or senior leaders on deliverables; managing project-based tasks to ensure the GM meets his deadlines, assisting with tracking priorities and metrics
Anticipate the Director's needs and proactively bring together appropriate people and other resources to support the Director in addressing challenges
Maintain and optimise document management systems, streamline expense reports, and manage other administrative tasks of the Director
Serves as the lead in preparation for meetings, including tracking, monitoring, and following the progress of open items, drafting the agenda, monitoring attendance, setting the timetable for material preparation, producing a final draft and accurate minutes
Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers, and hosts
Creating purchase order requests
Interacts with high-level executives and handles confidential or business-sensitive information
May include some support for tracking budget expenditures
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
Uses and understands Microsoft Office Suite and other business-specific software
Operates with general instruction and minimal supervision
Organising business trips (travel and accommodation) and travel expense claims for Director and associates
Proactively identifies and resolves scheduling conflicts
Education & Experience
Experience in pharmaceutical industry is preferred but not critical; open to any regulated industry environment
Relevant Diploma or equivalent
10+ years Personal Assistant experience or equivalent
Intermediate to advanced knowledge of Microsoft Office Suite.
Knowledge of SAP and proficiency in travel/expense/invoice spending systems (e.g. SAP Concur)
Interested candidates should submit an updated CV.
To apply, please send an up-to-date CV to ******.
Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland.
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