We are seeking a highly organized and efficient Office Administrator to provide essential administrative support to our clients' Human Resources team. This role is ideal for someone who is detail-oriented, enjoys handling administrative tasks, and can maintain confidentiality.
Key Responsibilities:
Administrative Support:
* Provide administrative support to the HR team, including organizing meetings, scheduling appointments, and managing HR-related documents.
* Maintain and organize HR files and records, ensuring they are up-to-date and easily accessible.
Documentation and Data Entry:
* Assist in preparing, formatting, and maintaining HR documentation such as employee records, new hire paperwork, and training materials.
* Input and update data in HR systems (e.g., employee information, leave records, etc.).
Meeting and Event Coordination:
* Schedule and coordinate internal meetings, HR-related events, or employee training sessions.
* Assist in organizing onboarding and offboarding logistics, such as preparing welcome kits or scheduling exit interviews.
Filing and Record Keeping:
* Ensure that all employee files (paper and digital) are organized, complete, and compliant with company policies.
* Ensure HR-related documents are stored securely, in compliance with confidentiality policies and data protection regulations.
General Office Support:
* Assist with ordering office supplies and maintaining inventory for the HR department.
* Support HR staff with daily administrative tasks and other ad-hoc duties as required.
Requirements:
Education:
High school diploma or equivalent (required).
Experience:
* Previous experience in an administrative or office support role is preferred.
Skills:
* Excellent organizational skills with a keen attention to detail.
* Strong communication skills (both written and verbal).
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Ability to prioritize tasks and manage time effectively in a busy office environment.
* Ability to maintain confidentiality and handle sensitive information appropriately.
Attributes:
* Positive, can-do attitude with a willingness to take on new tasks and learn.
* Confidentiality is an absolute must.
* Professional and approachable demeanor when interacting with staff and external stakeholders.
* Ability to work independently and as part of a team.
Working Conditions:
* Standard office hours with occasional overtime as needed.
* Comfortable office environment with potential for flexible working arrangements.