Who we are;
Established in 2001, Eirdata are specialists in cleanroom validation, commissioning & compliance. We provide these range of services to the pharmaceutical, medical devices and healthcare sectors primarily. In 2013, Eirdata was acquired by ESS Group.
ESS Group includes three companies – Engineering Support & Services Ltd. (ESS), Eirdata Environmental Services Ltd. (Eirdata), and the newly joined Critical Airflow Europe (CAE).
* ESS are experts in asset management and maintenance reliability through people.
* Eirdata are specialists in cleanroom validation, commissioning and compliance, HVAC systems, indoor air quality and building wellness.
* CAE are the European leader in delivering safe energy efficient laboratory control and critical airflow applications. Critical Airflow Europe Ltd represents Phoenix, Strobic and Aircuity.
Summary of the Role
The Operations Accounts Admin will play a key role within the operations accounts team, payroll support, customer invoicing, and operational administration for Eirdata. This role ensures accurate financial processing, smooth operations, and timely reporting. A key responsibility of this role is maintaining strong focus on revenue and margin when carrying out daily tasks, supporting the commercial success of the business.
Duties & Main Responsibilities
* Accounts Payable & Receivable
* Input supplier bills into QuickBooks and ensure transfer to BQE Core Time and Expense system.
* Set up new customers and suppliers.
* Process customer receipts, input payments, and follow up on outstanding invoices.
* Complete creditor reconciliations and manage vendor payments.
* Send monthly customer statements.
* Maintain and update aged debtors sheet, follow up on late payments weekly.
* Customer Invoicing & Revenue Management
* Generate accurate and timely sales invoices in line with project progress and site lead requests.
* Ensure all invoicing aligns with contract terms.
* Track customer POs, ensuring they are received and matched before invoicing.
* Liaise with customers on invoicing queries to ensure smooth payment cycles.
* Support revenue recognition processes to ensure margin accuracy and compliance.
* Payroll & Expenses
* Coordinate timesheets for monthly payroll; resolve errors with staff.
* Prepare payroll Excel sheet and submit for processing.
* Enter employee expenses and transfer to Core.
* Financial Reporting & Analysis
* Conduct monthly bank reconciliations.
* Complete monthly project analysis for management.
* Generate month-end reports and support WIP meetings.
* Provide commercial support through cost tracking, variance analysis, and margin monitoring.
* Monitor project and divisional financials with an emphasis on revenue recognition and margin performance
* Operations & Administration Support
* Generate purchase orders and quotes as required.
* Attend weekly Teams meetings to update trackers with stakeholders.
* Provide Core time and expense system training for new engineers.
* Collaborate with operations teams to ensure accurate project setup, financial coding, and resource allocation.
* Carry out ad hoc duties: booking hotels, arranging deliveries/collections, managing permits, and client reporting.
Education & Qualifications
* 3–5 years' experience in a similar accounts/finance administration role.
* Strong attention to detail with numerical accuracy.
* Excellent organisational and communication skills verbal & written.
* Proficiency with accounting systems
* High competence in MS Office365, SharePoint, particularly Excel.
* Commercial awareness with ability to understand and focus on revenue and margin impacts in all duties.
* Working knowledge of management accounting principles
* Experience in customer invoicing processes and ensuring accuracy in billing cycles.
* Ability to multitask, prioritise, and work independently
Benefits
Eirdata offer support that enables you to never stop growing. Your reward at Eirdata is not just your salary, we believe in investing in our people's personal, professional development and empowering their work-life balance to enable continuous growth. We offer supports and benefits that suit you, wherever you are in life, including Health care, pension, training, coaching.
* Pension
* VHI
* Laptop
* Phone
* Paid Holidays
* Cont'd Education Program
* Bonus structure