Human Resources Administrator
If you want to make a real impact on the lives of others join Galway Simon Community where we work towards eliminating homelessness through advocacy, education and campaigning in line with our values of compassion, community and collaboration.
Contract Details Permanent, Full-time, 37 hours per week, with 6 months probationary period.
Location Sean Mulvoy Road, Galway
Salary Commensurate with Experience
Benefits
* 25 Days Annual Leave
* Employee Pension Scheme
* Employee Assistance Program
* Education Assistance Scheme
* Bike to Work Scheme
* Death in Service (2x basic salary)
Job Summary
The HR Administrator will play a key role in ensuring the efficient, compliant, and professional delivery of HR services across the organisation. This position requires exceptional attention to detail, strong interpersonal skills, and a proactive, solutions-focused approach.
Working closely with the HR team, the postholder will take ownership of recruitment and training, supporting the continuous improvement of HR systems and processes.
Key Responsibilities
HR Administration and Compliance
* Provide general administrative support across all areas of HR, including recruitment, training, and employee support.
* Maintain accurate and up-to-date HR records ensuring compliance with data protection and audit standards.
* Coordinate statutory leave requests (maternity, parental, carer's, etc.), and ensure accurate documentation and timely follow-up.
* Assist Garda Vetting Liaison Person with vetting paperwork and re-vetting compliance in line with legislation and internal policy.
* Manage compliance records for driving for work, probations, contract renewal and mandatory training requirements.
* Prepare HR correspondence including contracts, letters, and employment confirmations.
* Manage benefit programmes, including Bike to Work, pension enrolment, and staff recognition schemes.
* Conduct exit interviews and compile feedback for continuous improvement.
* Provide responsive HR advice and support to employees and managers.
Recruitment and on-boarding
* Assist in all aspects of the recruitment process – advertise roles, arrange interviews, reference checking, garda vetting admin and compliance, communication with candidates.
* Coordinate the on-boarding process; drafting contracts, collating new starter information, liaising with payroll, setting up personnel files, conducting induction training.
* Draft employment contracts and onboarding documentation, liaising with payroll and ensuring personnel files are complete.
* Support induction and orientation for new employees to ensure a positive onboarding experience
* Coordinate probationary review meetings and ensure all relevant documentation is completed.
HR Systems and reporting
* Input, maintain, and verify HR data ensuring accuracy across systems.
* Maintain and manage the HR system (Softworks), ensuring employee data is accurate and up to date.
* Manage the recruitment system (Team Tailor), ensuring all vacancies are accurately recorded, maintained, and that timely reports are generated to support recruitment monitoring and planning.
* Generate regular HR reports (monthly, quarterly, annual) on key areas such as contract renewals, attendance, and leave management to support planning and compliance.
* Provide user support and training for employees and managers on HR system functionality.
* Process weekly payroll and assist with monthly payroll.
Training and Development
* Coordinate and manage all aspects of training and development and liaise with relevant line managers and follow up with employees to ensure attendance.
* Coordinate the annual training schedule and maintain up-to-date training records on HR systems for monthly reporting.
General
* Uphold and promote Galway Simon Community's values and ethos.
* Coordinate wellbeing and staff recognition initiatives and events.
* Respond to employee queries with professionalism, empathy, and confidentiality
* Contribute to continuous improvement initiatives within the HR function.
* Provide reception cover when required
* Participate in appraisal process including attending training as required.
* Adhere to HR and Galway Simon Community policies and procedures.
This Job Description is intended to indicate the broad range of responsibilities and requirements of the position. It is neither exhaustive nor exclusive but while some variation can be expected in particular duties, as the position evolves, the outline is considered to provide a reasonable general description of the position.
This job description is not intended to be an exhaustive list of responsibilities.
Essential
* A relevant qualification (minimum Level 6) in Human Resources, Business, Training & Development, or a related discipline, or significant equivalent experience in a HR role.
* Minimum of 1-year relevant work experience in a busy, fast-paced HR environment.
* Proven ability to manage confidential employee data and maintain accurate HR records.
* Experience coordinating training, onboarding, or compliance processes.
* Excellent written and verbal communication skills with the ability to engage confidently with staff at all levels
* Strong attention to detail, accuracy and organisational skills
* High level of proficiency in MS Office (Word, Excel, PowerPoint) and database management.
* Strong analytical, administrative, and time management skills, with the ability to prioritise and meet deadlines.
* Self-motivated, proactive, and capable of working both independently and as part of a team.
* Approachable, professional, and supportive, with strong interpersonal and relationship-building skills.
* Adaptable, solution-focused, and willing to take ownership of projects from start to finish.
* Alignment with the organisation's values and mission to support people experiencing homelessness.
Desirable
* Full clean driving license and access to own car.
Closing date midnight on 23/11/2025
Galway Simon Community is an equal opportunities employer and welcomes applications from all sections of the community.