At the core of this Accounts Receivable role lies a critical function that facilitates smooth order management and customer account maintenance.
Key Responsibilities
* Order Management Setup Duties
* Customer Account Maintenance:
o Establish and update customer accounts in our financial system, ensuring accurate billing details and terms are correctly configured.
o Manage existing customer records (e.g., billing addresses, payment terms, contact information).
* Order Entry and Contract/Purchase Order Verification:
o Review and validate sales orders, contracts, and purchase orders to ensure accurate billing setup.
o Configure billing terms and customer requirements (e.g., PO numbers, milestone billing) correctly.
* Generate and issue timely, accurate customer invoices using ERP systems (e.g., Oracle).
* Utilize Excel and email platforms to manage billing tasks and communicate with internal stakeholders effectively.
* Submit invoices through customer portals such as Ariba, Coupa, or other third-party platforms as required.
* Collaborate closely with Sales, Customer Service, Project Managers, and Finance to ensure billing alignment and issue resolution.
* Maintain organized and accurate documentation for audit readiness and SOX compliance.
* Support month-end close processes.
* Respond to customer inquiries regarding invoicing queries efficiently.
Required Skills and Qualifications
* A minimum of 3 years of relevant experience in an accounts receivable role.
* A strong working knowledge of Microsoft Excel.
* An attention to detail and ability to manage high transaction volumes effectively.
* Experience in a manufacturing or high-volume processing environment is desirable.
* Qualification as an Accounting Technician or relevant third-level qualification is also desirable.